Job Description

: Travel

Travel Management - Should be aware of air travel bookings for Domestic & International travel for all employees. Coordination with the travel vendor on a day-to-day basis to ensure smooth operations of Travel Management. Ensure selection of the most cost-effective air tickets. Ensure the travel arrangements are in adherence to the Global Travel Standards and policies.
Visa Documentation - Assist employees with the documentation for Visa processing in all countries. Coordinate with respective departments for covering letters & invite letters for visa purposes.
Travel Insurance - Should be aware of Travel insurance requirements and claim process for International travelers
Hotel & Guest House bookings - Handling PAN India hotel bookings for employees & clients.
Car bookings - Handling bookings for company leased 24 x 7 vehicles for local usage. Handling car booking for Pune & outstation locations. Coordination with car vendors to ensure timely reporting of vehicles. Managing escalations related to car services.
Vendor Management - Coordinating with vendors for various services like travel, cars, and hotels to ensure timely & smooth services.
Billing & Record Maintenance - Reconcile periodic reports and Process invoices for vendors on a monthly basis. Provide Provisions for all vendors at month end to the facilities SPOC. Maintain various trackers for Air Travel bookings, Hotel & Guest House bookings for billing & record maintenance purposes.
Activities related to Audits, Compliance, and Governance - Maintaining records as per the required statutory compliances and ISO audit perspective. Regular quality checks are conducted to maintain standards as per policies & ensure that all Facilities & Admin & Travel processes adhere to quality standards.
Company Car Lease - Liaison with the vendors for the company car lease, complete documentation and legal formalities, recording keeping of the vehicles documents along with reports for billing and record keeping purpose.
Event Management - Liaising with the Business stakeholder for the requirement gathering, working with supplier and SCM for the rate negotiation, and finalizing the requirement. Coordinate with the supplier, Business, and other stakeholders involved in the execution of the event.

Qualification :

• 
  Graduate - Any stream having industry experience of 3-5 years, having mainly worked on corporate Travel management with add-on the experience of Transport, Corporate events.
• IATA (International Air Transport Association) / Diploma in International Airline & Travel / Tourism management qualified preferable.

Technical/ Professional Skills:

• 
  Excel and PowerPoint
• Knowledge of CTA/Lodge card reports reconciliation
• Knowledge of corporate deal programs with airlines & hotels
• Knowledge of Concur travel & expense management
• Stakeholder management