Job Description

Overview:

The Travel Coordinator will be responsible for managing and facilitating all aspects of employee travel for the organization. This includes handling domestic and international ticketing, coordinating with travel vendors, managing the Yatra tool, ensuring timely updates in the NS (Non-Standard) system, and overseeing forex distribution. The role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced, centralized travel desk environment.
Responsibilities:
Working on Forex eligibility based on type of visa and share it to Employee / PM for approval. Coordinating with vendors for rates in case of INR payment Coordinating with vendor / Employee for forex delivery Preparing LERMS letter for forex issues and Card balance encashment. Following up with agents for Invoices and attaching the necessary approval for processing. Updating the Forex bills through Netsuite for necessary approval and submitting the hard copies of the same to Finance with Manual approval. Coordinating with HR department for HR Peridem & Salary advance of employees for New and additional forex request. Intimating employees on funding details. Coordinating with Finance team / Forex Vendor for currency encashment Coordinating with AXIS bank for Cash & Travel card encashment and updating Finance for accounting. Briefing employees on the Forex calculation and use of Forex card to employees before they travel.

Returned Employees:*
+ Follow up with employees to surrender the travel cards / original work permits after their return from onsite.
+ Collating the Feedback forms from employee returned from Onsite to improve our service levels

Insurance:
+ Monitoring the return dates of employees and advising for cancellation / extension every month.
+ Receiving the claim forms and submits to the agents (Softcopy) for claim processing.
+ Addressing the queries to the employees related to the Travel insurance claims.
+ Following up with Agent / employee for claim payment / additional documents requirement.

Bills & Claims:
+ Uploading invoices bills in Netsuite for payments like,
- Immigration invoices
- Axis bills
- Accommodation bills
- Employee Expenses processing (Travel Attire / Employee Reimbursements)
- Domestic travel advance
+ The approved bills are submitted to Finance department for payment processing


Qualifications:

Any degree with Finance background
Experience:

2- 3 Years