Job Description

Job Title: Travel Desk Executive

Location: Pune

Experience Required: 3+ Years

Industry: Manufacturing / Engineering / Industrial

Key Responsibilities:

Travel Planning & Booking:

Handle domestic and international travel arrangements for employees (flight, train, hotel, and local transport).

Coordinate with travel agencies and service providers to get the best rates.

Ensure bookings are made in compliance with the company's travel policy.

Visa & Documentation:

Assist employees in visa application processes and required documentation.

Ensure timely submission of passport, ID, and invitation letters.

Cost Control & Reporting:

Monitor travel budgets and optimize travel costs.

Maintain travel expense reports, MIS, and reconciliations for accounts.

Scheduling & Coordination:

Align travel schedules with production, project, and client meeting timelines.

Coordinate with various departments for seamless travel planning.

Vendor Management:

Manage relationships with travel agents, cab vendors, and hotel partners.

Evaluate vendor performance and negotiate rates/contracts.

Emergency Support:

Provide real-time support to travelers for rescheduling or emergencies.

Maintain traveler contact lists and assist in travel insurance claims, if required.

Policy Compliance:

Ensure adherence to the company's travel policy and suggest improvements as needed.

Maintain updated records of travel approvals and bookings.

Key Skills & Competencies:

Strong knowledge of domestic and international travel routes, airlines, and hotel booking systems

Excellent negotiation and vendor management skills

Proficiency in MS Excel, Outlook, and travel software (e.g., Amadeus, Galileo, or any ERP-based system)

Attention to detail and multitasking ability

Excellent communication and interpersonal skills

Problem-solving attitude in high-pressure situations

Educational Qualifications:

Graduate in any discipline (preferably with certification in Travel & Tourism or Hospitality)

Familiarity with ERP software (e.g., SAP, Oracle, or Odoo) is a plus

Preferred Candidate Profile:

Experience working in a manufacturing or industrial company is preferred

Hands-on experience with group bookings, project-based travel, and shift operations

Ability to handle senior management travel with professionalism

Job Type: Full-time

Pay: ?12,490.24 - ?30,000.00 per month

Benefits:

Health insurance Life insurance Paid sick time Paid time off Provident Fund
Schedule:

Day shift * Fixed shift