Job Description

Job Summary:

The Transportation Executive is responsible for planning, coordinating, and overseeing all transportation operations, including school buses, company vehicles, and drivers. The role ensures the safe, efficient, and cost-effective movement of students, staff, and goods while maintaining compliance with transport regulations and institutional policies.

Key Responsibilities:

1. Vehicle & Fleet Management

Supervise the daily operation of school buses, company cars, and other vehicles. Prepare and maintain vehicle schedules and routes for optimal efficiency. Ensure regular maintenance, servicing, and cleanliness of all vehicles. Maintain vehicle documents such as insurance, fitness certificates, and road permits. Track fuel usage, mileage, and maintenance costs to control expenses.

2. Driver Management

Manage driver rosters, attendance, and leave schedules. Conduct regular driver briefings on safety, punctuality, and conduct. Ensure drivers possess valid licenses and adhere to company and government driving regulations. Organize periodic driver training and safety awareness programs.

3. Safety & Compliance

Ensure compliance with RTO, transport authority, and safety regulations. Conduct routine checks on vehicle safety equipment (GPS, CCTV, fire extinguishers, first-aid kits, etc.). Investigate and report any accidents, breakdowns, or violations. Maintain student and staff safety protocols during pick-up and drop-off operations.

4. Coordination & Communication

Coordinate with schools, departments, parents, and staff regarding transport arrangements. Handle transport-related complaints, requests, or schedule changes efficiently. Collaborate with vendors for outsourced transport or repairs.

5. Reporting & Documentation

Maintain daily transport logs, fuel consumption reports, and driver performance records. Generate monthly reports on vehicle usage, costs, and efficiency. Support management in budgeting and planning for future transport needs.

Qualifications & Experience:

Bachelor's Degree in Administration, Logistics, or a related field. 2-5 years of experience in transport or fleet management (preferably in a school or corporate setup). Strong knowledge of vehicle maintenance, RTO regulations, and safety standards. Proficiency in MS Excel and transport management systems. Excellent communication and organizational skills. Ability to handle multiple tasks and respond effectively in emergencies.

Key Competencies:

Leadership and team coordination Attention to detail Problem-solving and decision-making Time management Customer service orientation Integrity and responsibility
Job Type: Full-time

Work Location: In person