Job Description

College Name:

Jawaharlal Nehru College for Women (Arts & Science)

Affiliated to Annamalai University, Pali, Ulundurpet, Kalakurichi District-606 104.

Job Title:

College Bus In-charge (or Transport Supervisor/Manager)

Reports To:

Administrative Officer or Principal ,

Job Summary:

The Bus In-charge is responsible for the overall management and administration of the college's transportation system, ensuring safe, timely, and cost-effective transport for students and staff, while maintaining compliance with all relevant regulations.

Key Roles and Responsibilities

1. Route Planning and Scheduling

Develop, plan, and optimize bus routes, stop locations, and timings to ensure maximum efficiency, coverage, and adherence to the academic schedule. Assign buses and drivers to specific routes and duties, including for field trips, industrial visits, training, and extracurricular activities. Review and reorganize routes and allocations annually or as student/staff requirements change. Operate limited or adjusted bus services during exams, holidays, or college events as needed.
2. Fleet Management and Maintenance

Oversee the maintenance, repair, and cleanliness of the college bus fleet to ensure all vehicles are in optimal and roadworthy condition. Schedule and monitor regular maintenance, preventative servicing, and annual safety inspections. Track and maintain records of vehicle documents such as insurance, permits, fitness certificates, and ensure timely renewals. Manage fuel consumption and maintain accurate records of usage and expenditure. Process and scrutinize bills for fuel, vehicle repairs, and maintenance for payment.
3. Driver and Staff Supervision

Supervise, train, and evaluate the performance of bus drivers and other assigned transport staff. Ensure all drivers possess and maintain the required valid commercial licenses and certifications. Manage staff work schedules, leave applications, and assign extra/overtime duties. Ensure drivers maintain proper discipline and safety standards while operating the vehicles.
4. Safety and Compliance

Implement and strictly enforce all college transportation policies, safety procedures, and discipline rules for students and staff. Ensure compliance with all local and national traffic laws, regulations, and safety standards for passenger transport. Develop and implement emergency response plans for vehicle breakdowns, accidents, or incidents. Investigate and report all transport-related accidents or incidents to the college administration and relevant authorities.
5. Administration and Communication

Handle bus pass applications, allot routes, and issue bus passes to students and staff. Maintain accurate records and documentation related to bus operations, vehicle maintenance, and driver performance. Serve as the primary liaison between students, parents, drivers, staff, and college administration regarding transportation issues. Communicate promptly regarding any changes in routes, schedules, or unexpected delays. Liaise with external service providers (mechanics, fuel suppliers, etc.) as necessary.
Required Qualifications and Skills (Vary by Institution)

Education and Experience:

Bachelor's degree in a relevant field (Logistics, Management, or Administration) is often preferred. Proven work experience (e.g., 3+ years) in a transport management, logistics, or supervisory role, preferably in an educational setting. Possession of a heavy/commercial driving license may be required or a significant advantage.

Key Competencies:

Strong leadership, supervisory, and conflict resolution skills. Excellent organizational and time management skills, particularly in scheduling and route planning. Knowledge of transportation regulations and safety standards. Proficiency in computer applications (MS Office, emails) and potentially route management software. Ability to handle emergencies and make informed decisions under pressure.
Job Type: Full-time

Pay: ₹10,000.00 - ₹16,000.00 per month

Work Location: In person