Job Description

How we support the Whole You:

Our benefits are a good reason to come to JLL.

We are committed to hiring the best, most talented people in our industry, and then empowering them with the resources and support to enhance their health, financial and personal well-being. Our underlying benefits philosophy is this: be fair to our people and provide opportunities for those who take advantage of our programs and resources to increase their personal and financial security.

Transport Executive

Work Dynamics

What this job involves:

1) Coordinate with the lease agency for the vehicle transportation pan India location.

2) Coordinate with the agency for RTO, NOC & other relevant documents. Coordinate with agency to check for the repair & maintenance of vehicles for Pan India location.

3) Coordinate with leasing agency/ dealer for handing over the vehicle Maintains a complete inventory system through recording of all expenditures and income of each vehicle, maintenance equipment.

4) Responsible for the prompt processing of the insurance claims in case of any incident. Check with the agency for documents that indicate the payment of the road tax & maintain the records As per the company policy supervising documentation of fleet reports, ledgers.

5) Timely response to mail and communication to BP team. Coordinate with the vendor for the timely billing.

6) Ensure checks of valid licences, valid PUC certificate, RC Book, insurance etc.

7) Ensure emergency kit/Torch/ Stephany/ reflective jacket/ reflective barricade area readily available in vehicle.

8) Be the first point of contact for user escalations, if any!

Being at the heart of the business

Maintaining and updating records and database are also part of your basic daily routine. These include Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations.

Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, you'll be expected to develop policies and procedures needed for all functions.

Business unit

Reporting to

Key stakeholders

Direct reports

Transport Executives, coordinators

Duties & responsibilities

• Transport Uptime Management: Maintaining 100% on time arrival & on time departure of cabs
• Safety: Ensuring 100% Employee safety
• Transport Utilization to be maximum
• Compliance Management : Adherence to 100% vehicle compliance (Vehicle documentation, Drivers documentation, Cab maintenance documentation & transport vehicle compliance)
• Driver Briefing Session: Weekly Driver Briefing Session needs to be conducted
• Reports & MIS management: Data needs to be capture for report generation such as but not limiting to Roster management, no show, OTA & OTD report any additional Adhoc reports
• Back up: Backup for Shift executive if someone is on leave
• This includes managing budgets, organising schedules & routes, ensuring that vehicles are safe and meet legal requirements, and making sure that drivers are aware of their duties.
• Ensuring that the roster is prepared on time
• Managing and supervising the Transport executives' activities
• Preparing monthly/weekly/daily reports
• Be accessible for escalation of all transport related issues
• Carrying out routine vehicle inspections
• Providing advice to helpdesk operators on escalated issues
• Incident reporting and management
• Handling transport emergencies
• Ensure all female staff is given security escort post 20:00 hours till 06:00 hours

1) Coordinate with the lease agency for the vehicle transportation pan India location.

2) Coordinate with the agency for RTO, NOC & other relevant documents. Coordinate with agency to check for the repair & maintenance of vehicles for Pan India location.

3) Coordinate with leasing agency/ dealer for handing over the vehicle Maintains a complete inventory system through recording of all expenditures and income of each vehicle, maintenance equipment.

4) Responsible for the prompt processing of the insurance claims in case of any incident. Check with the agency for documents that indicate the payment of the road tax & maintain the records As per the company policy supervising documentation of fleet reports, ledgers.

5) Timely response to mail and communication to BP team. Coordinate with the vendor for the timely billing.

6) Ensure checks of valid licences, valid PUC certificate, RC Book, insurance etc.

7) Ensure emergency kit/Torch/ Stephany/ reflective jacket/ reflective barricade area readily available in vehicle.

8) Be the first point of contact for user escalations, if any!

Sound like you? To apply you need to be:

A highly skilled professional

You should be a graduate in any discipline and have five plus years' experience as transport co-ordinator. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If you're familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job.

A client service champ

A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staff--regardless of their level--and their demands? An outstanding multitasking talent also provides a perfect complement to your skill set.

erformance objectives

• Provide Superior Client Service (weighting 50%)
• Initiative or Process Improvement in Functional Area (weighting 40%)
• Personal and Professional Development (weighting 10%)

Key skills

• Team handling experience
• Should have good working knowledge on Transport operations
• Should have good communication skills

Employee specification

• Candidate should be Graduate
• 4-5 years' experience in Transport Management industry into IT / Banking / Corporate set up.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

-Mumbai, MH

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

About JLL -

We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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