Job Description

Company Name: VARITE India Private Limited
About The Client:
The client is a global leader and pioneer in contingent workforce management. The industry-leading Integrated Workforce Management (IWM) platform is supported by 30+ years of innovation, modern software, proven expertise, and world-class data and intelligence. It enables companies to optimize talent and diversity goals while achieving operational and financial success. With this client, companies can adapt quickly to the evolution of work to grow their extended workforce with greater agility, transparency, and speed.
About The Job:

• The Transport and Admin Executive will work closely with the Manager of Administration/Facilities, responsible for overseeing all administrative, facility, and transport operations within the organization.
• This role ensures that the company's physical environment, including transportation services, is safe, efficient, and aligned with the overall strategic objectives. The ideal candidate will have a deep sense of ownership, superior communication skills to connect within both onsite and remote employees, and the ability to influence global initiatives.
• In addition to managing facilities, this role also involves overseeing the transportation logistics for employees, working in night shifts. The individual will be responsible for coordinating with transport vendors, maintaining safety standards, and optimizing transportation routes to meet company needs.

Essential Job Functions:
Facility Operations:

• Coordinate with external service providers for maintenance, repairs, and renovations.
• Effectively manage canteen and cab facilities.

Facility Safety and Compliance:

• Ensure compliance with health, safety, and environmental regulations.
• Implement safety policies and emergency response plans.
• Conduct regular safety audits and inspections.

Space Planning and Management:

• Implement space planning and utilization to support business operations and growth.
• Coordinate office moves, additions, and changes.
• Implement space management and seating solutions and strategies.

Administrative Functions:

• Manage administrative functions, including office supplies, mail distribution, and reception services.
• Ensure the smooth operation of daily administrative tasks.
• Implement and manage administrative systems and processes for efficiency.

Transport Management:

• Plan and manage daily transportation schedules for employees, ensuring timely pickups and drop-offs.
• Implement and monitor safety protocols for female employees working night shifts.
• Driver Management
• Able to oversee emergency efficiently.

Travel Management:

• Organization travels arrangements for employees both within and outside the country
• Coordinating with corporate functional authority and ensuring the arrangements are made accordance to organization policies and procedures.

Project Management:

• Manage facility-related projects, including civil work, renovation, and relocation projects.
• Execute project plans, timelines, and budgets.
• Coordinate with internal and external stakeholders to ensure successful project completion.

Sustainability Initiatives:

• Promote and implement sustainability practices within facility operations.
• Identify opportunities for energy efficiency and waste reduction.

Stakeholder Communication:

• Serve as the primary point of contact for internal and external stakeholders regarding administrative and facility matters.
• Communicate effectively with senior management, employees, and external partners.

Qualifications:

• Bachelor's degree, facilities management, administration, good communication skills, minimum 3yrs experience in transport management and Admin.
• The candidate should be local Vadodara local person and knows all the routes.
• Knowledge of using GPS and transport management software.
• Strong knowledge of facility management, including maintenance, safety, transport routes and compliance.
• Superior leadership, organizational, and project management skills.
• Proficiency in Microsoft Office Suite, Adobe, and other video editing tools
• Advanced written and verbal communications
• Strong negotiation and interpersonal skills.
• Ability to work effectively in a fast-paced and dynamic environment.
• Experience with sustainability practices and initiatives.

How to Apply: Interested candidates are encouraged to respond/submit their updated resumes, and for additional job opportunities, please visit
Unlock Rewards: Refer Candidates and Earn.
If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE.
Experience Level Bonus Referral: 0-2 years INR 5,000
2-6 years INR 7,500
6+ years INR 10,000
About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.
Equal Opportunity Employer:
VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status.

Skills Required