Job Description

Transaction Coordinator
Location: Bangalore
Job Overview:
The Transaction Coordinator will play a key role in supporting commercial property transactions through administrative and operational management. This position involves overseeing lease management, updating and entering data, gathering property-related information, and preparing presentations. Additionally, the coordinator will work closely with internal teams, including Sales, Administration, IT Support, and Accounts, to ensure smooth workflows and successful property transactions.
Key Responsibilities:
1. Lease Management:
o Ensure accurate preparation and processing of lease documentation.
o Maintain and update lease agreements, renewals, and amendments.
o Monitor key lease dates (expiry, rent reviews) to ensure timely actions.
2. Data Entry and Updating:
o Oversee the data management team, ensuring accurate input of property, client, and lease data into the system.
o Generate regular reports for internal tracking and reporting purposes.
o Ensure data integrity and adherence to company protocols.
3. Data Collection:
o Manage survey teams across branches to gather relevant property information through surveys, calls, and online sources.
o Analyze collected data to create detailed reports on property availability, pricing, and market trends.
o Present findings in clear, actionable formats for decision-making.
4. Company and Tenancy Updates:
o Maintain up-to-date records for clients and tenants, including contact details and lease terms.
o Communicate with clients and tenants for verification and updates of their information as required.
5. Creating Presentations and Proposals:
o Develop engaging, well-structured presentations and proposals using tools like PowerPoint and Google Slides.
o Collaborate with sales teams to ensure property details are accurately reflected in proposals.
o Tailor presentations to meet client needs and align with company objectives.
6. Coordination with Sales, Admin, IT Support, and Accounts:
o Serve as a liaison between internal teams (Sales, Admin, IT, Accounts) to ensure smooth execution of property transactions.
o Ensure all transactional documents are processed, filed, and stored correctly with the Admin team.
o Work with IT support to troubleshoot any system or data entry issues.
Skills and Qualifications:
Strong organizational skills and attention to detail.
Excellent communication skills (both verbal and written).
Ability to multitask and collaborate across departments.
Proficiency in MS Office Suite (Excel, PowerPoint, Word, Google Slides) and familiarity with design software (Adobe Creative Suite) for presentation creation.
Experience with commercial property management software is a plus.
Strong problem-solving and analytical abilities.
Ability to work independently as well as part of a team.
Education and Experience:
Any Bachelor's degree in a relevant field such as Business, Graphic Design, or Visual Communication preferred.
Minimum of 2 years experience in data management, graphic design, or presentation design.