We are seeking a detail-oriented and proactive Tender Specialist/Executive to manage the end-to-end tendering process, including identifying, preparing, and submitting bids in accordance with company policies and client requirements. The ideal candidate should possess strong documentation, coordination, and communication skills, with proven experience handling tenders through GeM Portal and other e-procurement platforms in both government and private sectors.
The candidate will play a key role in optimizing procurement processes across portals like GeM, IREPS, CPPP, IOCL, BHEL, ONGC, DRDO, BSNL, and other authorities.
Key Responsibilities
1. Tendering Activities
Identify and track relevant tenders (government & private) via online portals, newspapers, and other sources.
Analyze tender documents, evaluate technical and commercial requirements.
Coordinate with internal teams (sales, technical, legal, finance, etc.) to collect necessary inputs and documents.
Prepare, review, and compile complete tender submissions (technical, commercial, legal) in line with bid requirements.
Ensure timely submission of tenders, strictly adhering to deadlines.
Maintain a comprehensive database of tenders submitted, their status, results, and client feedback.
Monitor pre-bid meetings, corrigenda, clarifications, and updates to ensure compliance.
2. GeM Portal Management
Oversee registration, profile maintenance, and compliance of the organization's GeM portal account.
Manage product & service listings, ensure updates as per current offerings.
Troubleshoot and resolve portal-related issues by coordinating with GeM support as per guidelines.
Ensure seamless participation in bids and reverse auctions on the GeM platform.
3. Compliance & Reporting
Maintain detailed records of all tendering and GeM portal activities, including bid documents, communications, and compliance reports.
Generate and analyze reports on tendering performance and compliance metrics.
Prepare concise Tender Synopsis for management review.
Preferred Qualifications
Education:
BE / B.Tech / Diploma (Electrical / Electronics / Mechanical) OR
Bachelor's / Master's degree in Business Administration or related field.
Experience:
Minimum 2-3 years in tender management, bid preparation, and e-procurement.
Prior experience in EPC, Engineering, or Manufacturing sectors preferred.
Skills & Knowledge:
Strong knowledge of government procurement regulations, contract terms, and e-tendering processes.
Proficiency in GeM portal and other e-procurement websites (IREPS, CPPP, etc.).
Excellent verbal & written communication skills.
Strong organizational skills with attention to detail.
Ability to work under pressure and meet strict deadlines.
Proficiency in MS Office (Excel, Word, PowerPoint) and professional document formatting.
Ability to work independently as well as collaboratively within a team.
Job Type: Full-time
Pay: ₹500,000.00 - ₹1,000,000.00 per year
Work Location: In person
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