Job Description

- Tendering Executive (with Govt. Portal Monitoring)

Position:

Tendering Executive

Location:

Khar West, Mumbai, India

Reports to:

Proposals / Tendering Manager

Role Objective

To manage the

end-to-end tendering process

, including

searching, screening, preparing, and submitting bids

on government/e-procurement portals (GeM, DefProc, PSU portals, EPC portals), and supporting the proposals team with compliance and documentation.

Key Responsibilities

1. Tender Identification & Monitoring

Regularly

search and track tenders

on:

GeM (Government e-Marketplace)

DefProc (Defence Procurement portal)

PSU e-tender portals (HAL, BHEL, IOCL, ONGC, etc.) EPC client portals (L&T, Tata Projects, Adani, etc.) Filter and shortlist tenders relevant to

fabrication, skids, coatings, defence systems, EPC supplies

. Maintain a

live tracker

of upcoming, active, and closed tenders. Alert management on new tenders with

summary of scope, deadlines, and eligibility

.
2. Tender Review & Compliance

Review eligibility criteria (financials, vendor registration, certifications). Prepare compliance checklists & risk notes for management. Gather supporting documents (ISO, ASME, MSME, PAN/GST, past orders).
3. Vendor & Internal Coordination

Float inquiries to vendors for major bought-out items. Compile and compare vendor quotations. Coordinate with design/engineering team for technical bid inputs.
4. Bid Preparation & Submission

Prepare technical & commercial offers in prescribed formats. Upload bids on GeM, DefProc, and other portals, ensuring all annexures are correct. Track clarifications, corrigenda, and amendments on portals.
5. Post-Bid Support

Monitor portal for result declarations. Assist in negotiation, price justification, and reverse auctions (GeM). Maintain

tender status database

(won, lost, under evaluation).

Qualifications & Skills

Graduate in Engineering / Commerce / Supply Chain / Business Administration.

2-5 years' experience

in tendering / bid management, preferably with exposure to

Govt. portals (GeM, DefProc, e-Tendering)

. Proficient in

MS Office / Google Sheets

for trackers and compliance matrices. Comfortable with

digital submissions, DSC tokens, e-tender portals

. Good communication (English/Hindi), detail-oriented, deadline-driven.

Competencies

Strong grasp of

government procurement workflows

. Ability to

spot opportunities quickly

and filter non-relevant tenders. Accuracy in bid documentation and portal uploads. Good follow-up skills with vendors and internal teams.
Job Type: Full-time

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Internet reimbursement Paid sick time Paid time off Provident Fund
Work Location: In person