Job Description

Roles & Responsibilities - Tender Head / Tender Department

1. Tender Identification & Evaluation

Monitor various government and private portals for relevant tenders. Evaluate tender eligibility, scope of work, technical requirements, and financial feasibility. Analyze risks, competition, and probability of winning before participation.

2. Coordination & Documentation

Coordinate with internal teams (technical, finance, operations, legal, procurement, HR) to gather required documents. Prepare complete tender documentation including technical bids, financial bids, BOQs, annexures, and supporting certificates. Ensure all documents meet tender specifications and formats.

3. Bid Preparation & Submission

Lead the end-to-end bid preparation process within deadlines. Ensure accuracy in pricing, costing, and commercial terms. Manage online/offline submission of bids and maintain proper records.

4. Costing & Pricing

Prepare detailed cost estimates for products, services, manpower, and logistics. Work closely with finance and management to finalize competitive pricing. Maintain historical data of previous tenders for reference in cost analysis.

5. Vendor & Partner Management

Coordinate with OEMs, suppliers, and subcontractors for quotes, compliance documents, and partnership letters. Maintain vendor relationships for better pricing and support during execution.

6. Compliance & Documentation Control

Ensure timely renewal of company certifications such as ISO, GST, PAN, MSME, financial statements, work orders, and performance certificates. Maintain repository of tender documents, submitted bids, and post-bid clarifications.

7. Post-Tender Activities

Attend pre-bid meetings and clarify technical/commercial queries. Respond to post-bid queries, negotiation calls, and compliance requirements. Track tender results and prepare win/loss analysis reports.

8. Team Management & Reporting

Lead the tender team and allocate tasks effectively. Prepare weekly/monthly tender status reports for management. Ensure smooth workflow and timely completion of all tender activities.

9. Relationship Management

Build relationships with government bodies, consultants, and tendering authorities. Participate in vendor registration processes with various organizations.

10. Continuous Improvement

Stay updated with latest tender norms, compliance requirements, and industry trends. Improve internal tender processes for higher efficiency and success rate.
Job Types: Full-time, Permanent

Pay: ₹10,445.89 - ₹26,450.37 per month

Benefits:

Cell phone reimbursement Provident Fund
Work Location: In person