self-motivated and independently working Tender Executive
to manage the complete tendering process at our Kolkata office. The ideal candidate must have strong experience in online tender submissions across major government procurement platforms.
Key Responsibilities
Prepare and manage all tender documentation including
technical bids, financial bids, annexures, declarations, and affidavits
.
Upload and manage
product catalogues
on the GeM portal as part of the tendering and sales process.
Ensure accurate and timely submission of tenders across
GeM, IREPS, State/Central eProcurement portals, and other relevant tendering platforms
.
Independently handle the complete tender lifecycle: opportunity identification, documentation, costing, catalogue uploading, submission, clarifications, and post-award procedures.
Coordinate internally with Sales, Operations, and Accounts teams for specifications, rates, approvals, and supporting documentation.
Post-award tasks include:
Coordinate with the factory to ensure timely manufacturing and delivery of the ordered items, Bank Guarantee (BG) preparation, Invoice uploading, Coordination with buyer and consignee till delivery, Payment follow-up if delayed.
Track tender results, analyse reasons for loss, and assist in developing strategies to improve future success rates.
Maintain and renew all relevant licenses and certificates on time to ensure compliance.
Maintain detailed logs of all tender activities including status reports, feedback, and performance summaries.
Communicate with government and private procurement officials in a professional manner.
Candidate Requirements
Experience:
2-5 years in tender documentation and online submission.
Hands-on experience with:
GeM
,
IREPS
,
State/Central eProcurement portals
,
Other public/private tendering
platforms
Experience in
catalogue uploading and product listing
on GeM.
Knowledge of BG process, pricing, and documentation compliance.
Excellent written and verbal communication skills in
English and Hindi
.
Must be able to
work independently
and handle multiple tenders simultaneously.
Preferred Qualification:
Engineering background (B.E./B.Tech/Diploma). Candidates from
any stream
with relevant experience in the
manufacturing sector
.
Job Type: Full-time
Pay: ?20,000.00 - ?25,000.00 per month
Benefits:
Cell phone reimbursement
Health insurance
Paid sick time
Provident Fund
Schedule:
Day shift
Supplemental Pay:
Yearly bonus
Work Location: In person
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