Job Description

Tender Executive Job Roles & Responsibilities

1. Tender Identification & Monitoring

Monitor government portals (e.g., GEM, CPPP, eProcurement) and private tender websites for relevant opportunities. Subscribe to tender alert services to ensure timely information. Maintain a tender tracking sheet (due dates, documents needed, etc.).

2. Document Preparation

Collect and organize all required documents like company profile, certificates (GST, PAN, MSME, ISO, etc.). Coordinate with internal departments (Finance, Legal, Technical, etc.) to prepare technical and commercial documents. Ensure documents are as per the eligibility and bid submission requirements.

3. Bid Submission

Prepare tender submission files (both online and offline). Upload documents on e-tendering portals or submit hard copies to designated offices. Ensure compliance with formatting, deadlines, and digital signing (DSC usage).

4. Commercial & Financial Bid Management

Prepare and verify BOQs (Bill of Quantities) or price bids in coordination with the finance/procurement team. Analyze cost estimates and profit margins to ensure competitiveness.

5. Coordination & Communication

Liaise with clients, consultants, vendors, and internal teams to resolve tender queries or clarifications. Attend pre-bid meetings and take notes on key requirements and changes.

6. Tender Evaluation & Follow-Up

Track the status of submitted tenders. Coordinate for clarifications, negotiations, or technical presentations if shortlisted. Maintain documentation of awarded and rejected tenders for learning and records.

7. Reporting & Documentation

Maintain comprehensive tender files (soft and hard copies) for audits and references. Prepare weekly/monthly reports for management showing participation status, success rates, and pending actions.

8. Policy & Compliance

Ensure tender participation complies with company policies, government norms, and legal requirements. Stay updated with GFR rules, eProcurement guidelines, and bid submission protocols.

9. Support During Execution Handover

Assist project managers during the handover of awarded contracts. Provide all technical/commercial tender data to the project team.

Required Skills

Strong attention to detail and documentation Familiarity with eProcurement platforms Good communication and coordination skills Knowledge of Microsoft Office (Excel, Word, etc.) Basic understanding of legal, financial, and technical documents
Job Types: Full-time, Permanent, Fresher, Internship
Contract length: 3 months

Pay: ?8,086.00 - ?15,000.00 per month

Benefits:

Health insurance Provident Fund
Schedule:

Day shift
Supplemental Pay:

Commission pay Joining bonus Overtime pay Performance bonus Quarterly bonus Shift allowance Yearly bonus
Work Location: In person