Job Description

We at Utility Engineers Vasai East are seeking a highly motivated and detail-oriented Tender Executive to join our team. In this role, you will be responsible for managing the entire tender process, from identifying suitable opportunities to submitting winning bids. This is a critical position that requires a strong understanding of industrial compressors and related spares and services, excellent organizational skills, and the ability to work under tight deadlines.

Key Responsibilities:

Tender Identification and Analysis:

Proactively identify relevant tender opportunities from various platforms (e.g., GeM Portal). Analyze tender documents thoroughly to understand all technical specifications, commercial terms, and eligibility criteria. Maintain an updated database of keywords and new eligible tenders.

Bid Preparation and Submission:

Prepare comprehensive and accurate technical and commercial bids in accordance with tender requirements. Ensure all necessary documents, such as drawings, technical requirements, general PO terms and conditions, and statutory certificates, are attached. Adhere to bid submission deadlines. Collaborate with the technical team to ensure compliance with product specifications and performance parameters. Furnish a break-up of quoted rates including conversion cost, material cost, labor cost, overhead, and profit. Ensure all supporting documents for MSE/NSIC exemption are uploaded with the technical bid, if applicable.

Compliance and Documentation:

Ensure all bids comply with GeM terms and conditions, as well as specific buyer-added clauses. Maintain organized records of all tender updates, submitted bids, and related correspondence. Prepare and submit short summaries for bids as requested by management. Provide necessary test certificates, PDI reports, warranty certificates, and GST invoices along with the supplied items. Ensure proper packing and dispatch of items.

Communication and Coordination:

Communicate effectively with internal teams (e.g., Senior Accountant, HR) and external stakeholders regarding tender inquiries and updates. Respond promptly to clarification requests during the technical evaluation phase. Provide timely updates and feedback to management on tender statuses.

Qualifications:

Proven experience as a Tender Executive or similar role, preferably in a trading company dealing with industrial compressors, spares, and services. Strong understanding of tender processes, particularly those related to government portals like GeM. Excellent analytical and organizational skills with a keen eye for detail. Ability to manage multiple tenders simultaneously and meet strict deadlines. Proficiency in documentation and record-keeping. Effective communication and interpersonal skills.

Note:

The role requires a commitment to performance improvement and adherence to established internal processes to maximize our tender business.

Job Types: Full-time, Permanent

Pay: ?25,000.00 - ?35,000.00 per month

Education:

Bachelor's (Preferred)
Experience:

Tender: 2 years (Required)
Work Location: In person