Job Description

Key Responsibilities:

Tender Management and Coordination:

Tender Work

: Oversee and manage the complete tender process from initiation to submission.

Legal Documentation

: Ensure all required legal documentation related to tenders is completed, including contracts, compliance forms, and certificates.

Quotation Preparation

: Prepare accurate and competitive quotations as part of the tender submission process.

Bid Document Preparation

: Coordinate, prepare, and compile all required bid submission documents, including tender questionnaires and pre-qualification documents.

Cross-department Coordination

: Organize and mobilize all departments involved in tendering and bidding activities. Ensure that necessary information is gathered for contract review.

Tender Submission and Compliance:

Vetting and Tracking Tenders

: Vet incoming tenders, ensuring proper documentation, noting tender due dates, project timelines, and submission instructions/requirements.

Tender Information Collection

: Collate relevant tender information from various sources, including online search engines, industry reports, and market intelligence.

Tender Submission Deadline Management

: Monitor and ensure strict adherence to submission deadlines, ensuring timely submission by managing the checking, binding, packing, and preparation of outgoing tender submissions.

Standardization of Submissions

: Ensure that tender submissions meet customer specifications and are consistent in terms of format, font, logos, and other submission requirements.

Relationship Management and Communication:

Collaboration with Commercial Department

: Assist the commercial department in fostering and maintaining positive relationships with both existing and potential associates/customers.

Pre-Bid Meetings

: Attend and actively engage in pre-bid meetings to gather essential project details and specifications.

Demonstration Follow-ups

: Follow up with departments to schedule and ensure successful demonstrations for potential clients or project stakeholders.

Regional and National Tender Coordination:

Central and State Tender Coordination

: Take responsibility for coordinating and preparing tenders for both central and state-level opportunities.

Pan India Coordination

: Work with departments across India to collect tender leads and ensure that all potential opportunities are identified and captured.

Qualifications and Skills:

Education

: Bachelor's degree in Business Administration, Engineering, or related field (or equivalent experience).

Experience

: Minimum of 3years in tendering, bidding, or commercial contract management.

Skills

: Strong understanding of tender processes, submission requirements, and legal documentation. Excellent communication and negotiation skills. Attention to detail, ensuring high-quality and error-free submissions. Ability to work in a team and collaborate across departments. Strong organizational and time management skills to meet deadlines.
Job Type: Full-time

Pay: Up to ₹400,000.00 per year

Work Location: In person