Job Description

Job Summary:

The

Tender Executive (E-Procurement)

is responsible for managing the complete tendering process, from identifying and evaluating opportunities to preparing and submitting bids and securing contracts. This role focuses on government and institutional tenders, including those related to

HVAC projects

, and involves extensive use of

e-procurement platforms

such as

GeM

and other online tendering portals. The position requires strong coordination with internal teams, compliance with procurement regulations, and effective stakeholder management to ensure successful bid outcomes.

Key Responsibilities:Tender Identification and Analysis

Identify and evaluate relevant

HVAC and related project tenders

from various government and private e-procurement portals, including

GeM, ISME

, and client websites. Analyze tender documents to understand technical, commercial, and legal requirements.

Documentation and Preparation

Prepare and compile all necessary bid documents, including technical specifications, financial proposals, and legal compliance documents. Ensure that all submissions meet tender guidelines, client specifications, and deadlines.

Coordination with Internal Teams

Work closely with internal departments such as

Engineering, Finance, Legal, and Operations

to collect necessary inputs for tender submissions. Coordinate technical details for

HVAC system tenders

, ensuring accurate representation of capabilities and project experience.

E-Procurement Platform Management

Manage tender submissions through e-procurement platforms like

GeM

,

ISME

, and other government portals. Upload, track, and update bid information online, ensuring timely submission and compliance with procedural requirements.

Compliance and Due Diligence

Ensure that all tenders adhere to government procurement laws, policies, and documentation standards. Track bid progress, submission timelines, and follow-up actions post-submission.

Stakeholder Management

Maintain strong relationships with government clients, vendors, and partners. Handle correspondence, provide bid clarifications, and support post-tender negotiations and documentation.

Market Research and Strategy

Conduct

market research

to monitor competitor activities, pricing trends, and new government procurement policies. Assist in developing pricing strategies and value propositions for HVAC and related service tenders.

Post-Tender Documentation and Reporting

Manage post-tender activities, including bid clarifications, contract documentation, and coordination for award communication. Maintain comprehensive records of all tenders, proposals, and outcomes for reporting and auditing purposes.

Team Management

Supervise and guide junior team members in tender preparation, submission, and documentation processes.

Qualifications and Skills:

Pre-GeM portal experience

is mandatory.

E-Procurement experience

is mandatory. Proven experience as a

Government Tender Executive

, preferably in

HVAC or MEP projects

. Strong understanding of

GeM

,

ISME

, and other online procurement systems. In-depth knowledge of

government procurement processes, documentation, and compliance requirements

. Proficiency in proposal development, budgeting, and pricing strategy. Excellent written and verbal communication skills. Ability to manage multiple tenders under strict deadlines. High attention to detail and accuracy in tender submissions. Strong interpersonal and negotiation skills.

Bachelor's degree

in Business, Public Administration, Mechanical Engineering, or a related field.

Preferred:

Prior experience handling

HVAC tenders on ISME or GeM portals

. Familiarity with HVAC equipment specifications, project costing, and installation processes.
Job Type: Full-time

Pay: ?25,455.99 - ?41,032.02 per month

Work Location: In person