Job Description

About the Role:

We are seeking a proactive and detail-oriented Tender Executive skilled in managing end-to-end e-procurement via the Government e?Marketplace (GeM) portal and other e-tender portals. The ideal candidate will have experience in HVAC and electrical sectors--particularly in preparing, submitting and tracking tenders/contracts for HVAC systems and electrical works.

Key Responsibilities:

Monitor, identify and evaluate relevant tenders/RFQs/RFPs on GeM and e-procurement portals for HVAC, electrical works and service contracts. Analyze tender documents (NITs, BOQs, specifications) for HVAC & electrical scope, eligibility criteria, technical/commercial requirements. Coordinate with internal teams (engineering - HVAC/Electrical, procurement, finance) to compile required documents, technical datasheets, certifications, pricing. Register and maintain company/vendor on GeM portal, upload/maintain product/service catalogues (HVAC spares, maintenance services, electrical works Prepare bid proposal: technical bid, commercial bid, complying with tender norms, prepare comparative statements, pricing schedules. Submit tenders before deadlines, manage bid security/EMD/BGs if required. Track bid status, attend pre-bid meeting, handle clarifications from procuring entity. Upon award, coordinate with contract teams for handover, documentation, follow-ups (e.g., AMC-HVAC systems, electrical installation/maintenance). Maintain MIS reports of tenders: submitted, won, pending; prepare analysis of win-loss, feed insights to management. Ensure compliance with procurement rules/regulations, keep abreast of GeM portal updates and government e-procurement norms.

Required Qualifications & Experience:

Graduate (Engineering diploma/degree, preferably in Mechanical/Electrical/Instrumentation) - beneficial but not mandatory if strong procurement experience. Minimum 2-5 years of experience in tendering or procurement, especially in GEM/e-procurement portals. Strong understanding of HVAC systems (chillers, AC units, ventilation, building services) and electrical works (power distribution, lighting, wiring, switchgear). Familiarity with GeM portal operations (registration, catalogue/upload, bid submission) and other state/national e-tender portals. Good MS Office skills (Excel for BOQ, pricing sheets; Word for documents; PowerPoint for presentations) and strong documentation habits. Excellent communication and coordination skills to liaise among engineering, procurement, finance and government buyers. Ability to work under deadlines, manage multiple tenders simultaneously, maintain high accuracy. Desirable: Experience in service contracts (AMC, O&M) for HVAC/Electrical systems, and knowledge of contract terms (EMD, BG, LC, local content, bidder eligibility).

Desired Skills:

Experience in preparing BOQs/Costing for HVAC/Electrical works. Exposure to government project procurement (PSUs, government buildings, infrastructure) and familiarity with terms like "similar work", "completion certificate", etc. Knowledge of vendor management, supplier quotations, cost negotiation. Good analytical skills for comparing bids, tracking tender performance.

What We Offer:

A dynamic role in a growing company working on government and infrastructure projects. Exposure to HVAC & electrical contracting, procurement, and tendering in one role. Opportunity for career growth in tendering/estimation/procurement functions. Competitive salary and benefits (to be specified by employer).
Job Type: Full-time

Pay: ?25,455.99 - ?41,032.02 per month

Work Location: In person