Job Description

1. Role Summary

The Tender Executive manages end-to-end preparation and submission of Government/PSU/CSR/private Requests for Proposal (RFPs) and e?tenders for skill development programs. The role ensures clause-by-clause compliance, accurate documentation, error-free financials/BoQs, timely e?submission with Class?3 DSC, and audit-ready records. The position requires close coordination with Operations, Finance, HR, and Legal to produce competitive and compliant bids.

2. Key Responsibilities

Opportunity Tracking: Monitor CPPP/eProc, GeM, and state e?tender portals; maintain tender calendar and corrigenda log. Eligibility Screening: Map pre?qualification criteria (turnover, experience, EMD/MSME exemption, PF/ESI, ISO); highlight risks and gaps. Bid Kick?off & Coordination: Run checklists, allocate owners for technical write?ups, CVs, formats, annexures, and evidence collation. Documentation Assembly: Collate PAN, GST, UDYAM/MSME, PF/ESI, ISO, audited FS, CA certificates, work orders/completion certificates, affidavits/undertakings in exact formats. Technical Proposal: Draft/edit approach & methodology, mobilisation & placement plan, centre layouts (with Ops), QA/monitoring, risk & mitigation, timelines/Gantt. Commercials/BoQ: Prepare and validate price sheets with Finance; verify taxes, formulas, rounding; ensure no hidden columns or arithmetic errors. Authorisations: Prepare Board Resolution/Power of Attorney and get sign?offs; manage Class?3 DSC token and encryption utilities. e?Submission & Dispatch: Upload, sign, and submit on portals; manage physical submissions (if required)--sealing, indexing, page numbering, courier tracking. Clarifications & Pre?Bid: Draft queries, attend meetings (virtual/physical), and file responses/acknowledgements on time. Post?Bid Support: Track technical/commercial opening, respond to clarifications, and support LOA/NOA acceptance, BG/EMD, and contract execution. Compliance Records: Maintain bid repository, version control, certificate renewal calendar, and audit trail for every submission. Integrity Controls: Enforce two?person rule for price files; prevent overbilling/incorrect claims; ensure zero use of forged/altered documents.
3. Qualifications & Experience

Graduate (Commerce/Business/Engineering). MBA/PGDM preferred. 2-4 years of hands?on experience in Indian government e?tendering (CPPP/eProc/GeM/state portals). Prior exposure to skill development RFPs (DDU?GKY, PMKVY, NULM/NRLM, State Skill Missions) is an advantage.
4. Skills & Competencies

Excellent RFP reading, clause mapping, and checklist discipline. Advanced MS Excel/Google Sheets for BoQ and pricing verification; strong Word/PDF skills. Clear business writing for technical sections; PowerPoint formatting. Basic understanding of GST, MSME/UDYAM, EPF/ESI, contract formats, affidavits, and bank guarantees. Time management, stakeholder coordination, negotiation, and attention to detail. High integrity and confidentiality; ability to work under tight deadlines.
5. Tools & Platforms

Portals: CPPP/eProc, GeM, state e?tenders o DSC: Class?3 token and client o Productivity: MS Office/Google Workspace o File utilities: PDF merge/optimizer, ZIP tools o Repositories: Drive/SharePoint for version control
6. Key Performance Indicators (KPIs)

Zero?defect submissions (% bids without compliance or arithmetic errors). Hit rate: Qualified bids / total bids; Win rate: Wins / qualified bids. On?time submission (% bids submitted before portal cutoff). Cycle time: RFP release ? internal freeze ? submission. Certificate/Document hygiene: 100% valid on submission date.
7. Reporting & Interfaces

Reports to: Bid Manager / Head - Bids & Proposals (or COO in small setups)
Interfaces with: Operations, Finance, HR, Legal/Compliance, Centre Teams, Vendors/Notary/Bank for BG/EMD

8. Authorisation & Compliance

Will be nominated as authorised signatory via Board Resolution/Power of Attorney for bid submission and clarifications (as applicable). Custodian of the Company's Class?3 DSC for tender use with audit trail. Adheres to Anti?Fraud & Financial Integrity Policy (no overbilling/wrong invoices/misreporting), POSH, and Data Protection/Confidentiality policies.
9. Working Conditions

Extended hours near submission deadlines; occasional travel for pre?bid meetings or physical submissions. Must ensure reliable internet, power backup for DSC and uploads; comfortable with last?minute corrigenda.
10. Red Flags to Avoid

Missed corrigenda/addenda; expired certificates; unsigned/undated annexures. Wrong BoQ formulas/taxes; arithmetic or unit errors; hidden columns. Single?person control of price files; lack of version control. Copy?paste technical content not tailored to scope; misaligned experience numbers vs CA certificates.
11. Equal Opportunity

We are an equal opportunity employer. All hiring decisions are based on merit, qualifications, and business needs.

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

Cell phone reimbursement Health insurance Leave encashment Provident Fund
Work Location: In person