Job Description

Roles and Responsibilities :

Tender Executive

DAY BY DAY RESPONSIBILITIE

Assist in the preparation of tenders and standardized tender templates and documentation Oversee the compilation and, when necessary, the drafting of high-quality proposals, bids, and tender answers to ensure that tenders and bids are handled professionally, quickly, and compliantly Maintain a list of eligible vendors, particularly for upcoming bids and CSR activities Compilation of varied input to create a more competitive bid document Monitoring deadlines Checking on evaluation and contract negotiation Ongoing communication with the User Department regarding Tender criteria and status Communicate with vendors as needed during the tender process, such as non-disclosure agreements, confirmation of interest, authorization etc Assemble and maintain internal Procurement documents about the tendering process, including tracking management approval for tendering and contracting actions Maintain tender files and arranges for archiving following the completion of the tender Prepare status reports and projected timelines for tenders regularly, as needed To coordinate to receive the products from production team and managing those to dispatch to the exact location mentioned in the purchase orders. Responsible to maintain the received purchase order list and submission of BG. Coordinate and communicate with Financial Services for making payments to the vendors regarding the purchase of tender demo samples or the products purchasing for CSR activities To manage and marshal the efforts of all relevant departments relating to tendering/bidding activities and contract review To coordinate, prepare, and assemble bid submission materials with tendering/bidding activities, tender questionnaires, pre-qualifications and also post bid clarifications Examine incoming tenders and make a list of the tender deadline, project start and end dates, tender submission instructions/requirements, and manner of submission To gather tender information and references from a variety of sources, including online search engines, industry, and market intelligence data, and so on, to prepare and submit the tender To ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions To complete other tasks given time to time To coordinate and receive the demo machine, inspect the product and inform to the vendor Examine the demo sample and dispatch the product to the respective vendor by preparing the checklist
Job Type: Full-time

Pay: ?15,000.00 - ?25,000.00 per month

Benefits:

Provident Fund
Schedule:

Day shift
Work Location: In person