Job Description

We are seeking a detail-oriented and proactive

Tender Clerk & Assistant

to manage tender documentation, submissions, and coordination for government and private projects. The role involves handling the complete tender process -- from identifying opportunities to submitting bids -- while ensuring accuracy, compliance, and timely delivery.

Key Responsibilities:1. Tender Documentation

Collect, organize, and maintain all tender-related documents (RFPs, RFQs, BOQs, drawings, etc.). Prepare and format tender submission files as per client requirements and deadlines. Ensure completeness and accuracy before submission.

2. Tender Search & Tracking

Monitor government and private procurement portals for new opportunities. Maintain a database of upcoming, ongoing, and submitted tenders.

3. Coordination

Coordinate with estimation, accounts, legal, and technical teams to gather necessary data. Liaise with vendors and subcontractors for quotations, rates, and certifications.

4. Online Submission

Upload tenders on e-tendering portals (e.g., GEM, eProcurement, MSTC) as per standard procedures. Manage digital signatures, tender fee payments, and ensure portal compliance.

5. EMD & Tender Fees

Arrange and track Earnest Money Deposits (EMD), bank guarantees, and tender fees. Maintain proper records and reconciliation of refunds.

6. Filing & Record Keeping

Maintain physical and digital archives of all submitted tenders. Store communications, corrigendums, and clarifications for future reference.

7. Follow-up & Clarifications

Track tender status, bid openings, and post-tender updates. Communicate with tender authorities for clarifications when needed.

8. Compliance & Confidentiality

Ensure all submissions meet company policies and client requirements. Maintain strict confidentiality of pricing, strategies, and sensitive documents.

Qualifications & Skills:

Graduate. 1-3 years of experience in tender documentation or a similar role. Knowledge of government e-procurement portals. Strong organizational, communication, and coordination skills. Proficient in MS Office (Word, Excel, PDF editing). Attention to detail and ability to work under deadlines.
Job Type: Full-time

Pay: ?18,000.00 - ?22,000.00 per month

Work Location: In person