Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.



Technical Executive

Work Dynamics

What this job involves:

Putting safety in your hands

First things first, your chief concern is to ensure a safer and more comfortable work environment to work in and visit. Part of the checklist you will run through are to plan and execute all preparations needed for site operations, complete M&E systems, Critical Equipments management, client visits, events, shutdowns and Incident management systems. all fall into your realm.



Site operations Management

All critical equipments are up and running 24/7

Internal / External PPMs are done as per POs issued to suppliers

Maintain ambient (lighting, Ac etc.) as per client requirement

Hub / UPS rooms Checks and balances are up to date.

52-week M&E schedule to be prepared, implemented and monitored effectively

Recommend continuous quality improvement practices and implement Industry Best Practice operations

Support other FM functions based on crisis as a cross function to balance eco system

24/7 reachability in case of any emergency support

Report Management

Plan and maintain repository for all data / information

Prepare business reports to help the client for decision making

Suggest / Recommend changes or inputs required to enhance / optimize process

Ensure routine update of database for future reference



Manpower Management

Ensure sufficient manpower as per contract

Attendance manual and application management

Manage the morale of the team members

Treat team members equally and give equal opportunities

Appraisal management

Data Management

Store and restore all data as required by client

Share required data for audits within stipulated period

Maintain data as per data retention polity



Vendor Management

Maintain professional rapport with all sub vendors

Conduct KPI and record MOM on their performance on monthly basis

Ensure a property risk management program including audits is implemented and maintained

Any incidents to be recorded and shared with CAPA reports



Consumable stock Management

Ensure Minimum Order Quantity is maintained

Ensure sufficient stock for routine operations are maintained

Ensure procurement on monthly / adhoc basis

Ensure business continuity

Client visit / Leadership visit

Ensure to procure required materials

Ensure to arrange venue based on the requirement

Ensure food & beverages are taken care of

Ensure liason with Landlord, helpdesk for smooth entry

Training and Development

Ensure to complete mandatory trainings for self as per organization requirement and appraisal

Ensure down team to complete mandatory trainings for self as per organization requirement and appraisal

Preserve training records and materials for future reference



Budget and billing management

Track the budget monthly and ensure process the invoices as per agreed terms

Follow up with vendor for timely submission of invoices

Process the invoices after due diligence

Track the invoices till payment and collate NDC for all vendors on quarterly basis



Shutdown

Discuss with BU's and get go ahead on proposed dates

Discuss with Landlords and get our requirements clarified

Prepare a plan for men and materials

Ensure all =requirement consumables required for shutdown are purchased and available well in advance

Ensure 100% end to end safety in completing this activity

Ensure JLL backend SME resources are available during the activity

Update the management on each sub activities



Incident Management

First, ensure all measures are taken to avoid any incidents

If any incidents occur, ensure quick recovery with immediate corrective measures

Followed by preventive measures to avoid in future

Document the incident report with CAPA for records

Share the lessons learnt with the team to be more cautious.



Being dedicated to great results

You should be mobile and capable of working anywhere because you will perform daily check-ins around the front office and lobby to ensure high standards. Whatever mix-ups or jams that you spot, you should be quick to figure out the best repairs. Your input and ideas will be sought to help steer the team in directions that help make the facility perform at its best.



A typical day for you also involves contact with vendors--reviewing their services and coordinating with them for the resolution of any service issues.

Sound like you? To apply you need to have:

Core facilities management skills

If you're a graduate in any discipline, you will most likely to qualify for this role. You should also have 5-7 years of experience in facilities management. It would be great if you have tertiary qualifications in hotel management, building management and/or business.



Outstanding team prowess

Are you equipped to set up a team to success? Can you also play to your strengths and work effectively as a team member? If yes, that's great--the ability to bring about positive changes and follow through with them will come in handy for this role.

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.



Apply today!

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.