Job Description

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive administrative and operational support to our Managing Director. This critical role requires a strong understanding of the technology , particularly as it applies to the infrastructure and construction sectors, excellent communication skills, and the ability to anticipate needs and manage complex schedules in a fast-paced environment. The ideal candidate will be an indispensable partner, enabling the MD to focus on strategic priorities.

Key Responsibilities:

Calendar Management & Scheduling:

Expertly manage and prioritize a dynamic and complex calendar, including scheduling internal and external meetings, appointments, and travel arrangements across multiple time zones.

Communication Hub:

Act as a primary point of contact, screening and prioritizing incoming communications (emails, calls, messages), drafting responses, and ensuring timely and professional follow-up.

Meeting Preparation & Follow-up:

Prepare comprehensive meeting materials (agendas, presentations, reports), take detailed minutes, track action items, and ensure timely completion.

Travel Coordination:

Seamlessly arrange complex domestic and international travel itineraries, including flights, accommodations, transportation, and visa requirements, often with last-minute changes.

Expense Management:

Prepare and submit expense reports accurately and on time, adhering to company policies.

Project Support:

Assist with special projects and initiatives as assigned by the MD, often involving research, data compilation, and presentation preparation. This may include technology-related projects within construction (e.g., smart construction solutions, BIM implementation, drone technology in surveying, project management software analysis), market research, or competitive analysis.

Information Management:

Organize and maintain highly confidential files, documents, and digital information systems with meticulous attention to detail and discretion.

Vendor and Stakeholder Liaison:

Coordinate and communicate with internal teams, external partners (e.g., technology vendors, consultants, government bodies), clients, and vendors on behalf of the MD.

Technology & Tools Proficiency:

Be proficient in using a range of productivity tools and platforms (e.g., Microsoft Office Suite, Google Workspace, project management software, communication tools, CRM systems). A strong understanding of common business technologies, particularly those relevant to the construction industry (e.g., project management software like Primavera P6, AutoCAD, BIM software awareness), and a willingness to learn new ones quickly is essential.

Research & Reporting:

Conduct research on technology trends, market insights, and industry best practices relevant to the infras and construction sectors to support the MD's decision-making. Prepare concise summaries and reports.

Personal Support (Limited):

Handle occasional personal administrative tasks for the MD as needed, always with professionalism and discretion.

Office Management Support:

Assist with general office administrative tasks and coordination as required to ensure smooth operations.

Qualifications:

Bachelor's degree in Business Administration, Communications, Technology, or a related field preferred. Minimum of 3 to 5 years of experience as an Executive Assistant supporting a senior executive, preferably in an infrastructure, construction, or a closely related technology-focused company.

Demonstrated strong interest in and understanding of technology, industry trends, and digital tools, specifically as they apply to the construction and infrastructure sectors.

Exceptional organizational and time management skills with the ability to multitask and prioritize effectively in a fast-paced environment. Excellent written and verbal communication skills with impeccable grammar and a professional demeanor. High level of discretion, confidentiality, and integrity. Proactive, resourceful, and able to work independently with minimal supervision. Strong interpersonal skills and the ability to build rapport with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. Familiarity with project management software (e.g., Asana, Trello, Jira, Primavera P6) and CRM systems is a strong plus. Ability to adapt quickly to new technologies and processes.

What We Offer:

The opportunity to work closely with a visionary Managing Director at the forefront of the infrastructure and construction industry. A challenging and rewarding role in a dynamic and innovative work environment. Competitive salary and benefits package. Opportunities for professional growth and development within a leading company in the sector. A collaborative and supportive team culture.

To Apply:

Please submit your resume and a cover letter outlining your relevant experience and why you are a great fit for this role.

FORTUNE GROUP is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: ₹25,000.00 - ₹30,000.00 per month

Experience:

Tech Executive Assistant: 3 years (Required)
Work Location: In person