Job Description

Department
Administration
Job posted on
Aug 06, 2025
Employment type
FTE

Job Scope:

The Team Member - Administration is responsible for supporting all teams across various locations. This role involves joining our team to assist in daily office procedures. He/She will serve as the point of contact for all employees, offering administrative support and managing their queries

Job Responsibilities

Maintaining Monthly Consumptions Report along with monthly requisitions. Greet, welcome, and direct visitors and clients in a professional and friendly manner. Notify employees of visitor arrivals and ensure smooth visitor check-in processes. Maintain security and telecommunications systems, ensuring the safety and confidentiality of the office environment. Answer inquiries and refer them to the appropriate departments or individuals, providing excellent customer service. Allocate meeting rooms to clients and provide necessary support during meetings. Host clients with tea and beverages, creating a hospitable atmosphere. Maintain cleanliness in the reception area, ensuring a tidy and organized workspace. Handle inward and outward material, managing deliveries and shipments efficiently. Order stationary materials, keep track of inventory, and ensure adequate supplies for office operations. Manage and order pantry services, ensuring the availability of refreshments for employees and guests. Fulfill any additional tasks allocated by the tussom service desk, meeting requirements, and closing requests promptly Handling Travel and Accommodation request. Help HR and IT team in onboarding process.

Must have Skills:

Should have customer focus attitude and follow up skill Previous experience in a receptionist or administrative role preferred. Excellent communication and interpersonal skills. Proficient in using office equipment and computer software, including Microsoft Office Suite. Ability to multitask and prioritize tasks effectively. Strong organizational skills and attention to detail. Professional demeanor and a positive attitude. Ability to work independently and as part of a team. Follow & commit with Yotta's Policy statements (eg. QMS/EMS/OHS/ISMS/PIMS/ITSM / BCMS / EnMS etc.) Undertake applicable training as communicated from time to time. Understand the organization's expectations towards all management systems the company is certified for. Participation in Risk assessment process, contribute in achieving departmental & management system objectives. Adhere to confidentiality policy to safeguard sensitive company information, maintain trust with clients and partners, and ensure compliance with data protection regulations. Perform their duties in the event of emergency as per roles in ERP/BCMS plan. Assist in maintaining PIMS controls throughout personal data lifecycle.

Behavioral Attributes:

Art of Skillful Conversation Innovative Mindset Learning on fly Embracing Diversity & Inclusion Risk Management Leading Change & Leadership Composure Building Trust Customer Focus Intellectual Horsepower Action Orientation & Accountability Drive for Results & Ownership Process-Quality Excellence Prioritizing, Planning & Organizing Listening, Sensing, Observing Developing Direct Reports Building Collaborative Relationships Professionalism

Qualification and Experience:

10 +2 + 3 bachelor degree with a minimum of 1-2 years of relevant work experience. Proficiency in using office equipment and computer software, including the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively. Excellent communication and interpersonal skills, both verbal and written, to interact with clients, visitors, and colleagues professionally. * Familiarity with office procedures and basic administrative tasks, such as scheduling, filing, and data entry.