Job Description

Full time
Team Assistant AsPac
India, Pune 3 days ago
Job category
Business Support
Experience level
Entry
Relocation available
This role is not eligible for relocation
Job type
Professionals
Travel required
Negligible travel should be expected with this role
Job code
RQ104158

Overview:
We are a global energy business involved in every aspect of the energy system. We are working towards delivering light, heat and mobility to millions of people, every day. Our people want to play their part in solving the big, sophisticated challenges facing our world today and, guided by our bp values, are working to help meet the world's need for more energy while lowering carbon emissions. In our offices at Pune, we work in customer service, finance, accounting, procurement,
Would you like to discover how our diverse, hardworking people are leading the way in making energy cleaner and better - and how you can play your part in our extraordinary team?
Join our team, and develop your career in an encouraging, forward-thinking environment!
Role: Team Assistant AsPac
Role Synopsis:
The Workplace Services team are responsible for managing all services in relation to the operations delivered within bp's Workplaces. The Workplace Services team comprise of regional teams, under global leadership, who, in turn work with our Vested service partners to deliver day to day service. This role will work directly with the Senior Partner Workplace Services - AsPac but will support the whole regional team.
The role holder will:
Support the AsPac Workplace Services team in the implementation, execution and monitoring of all the workplace operations
Support the relationship with the Vested Workplace supplier team across AsPac, liaising with other bp business teams and attending operational governance meetings as required
Support the Workplace Services in AsPac to produce robust financial reporting
Maintain digital documentation (and documentation systems) to support operational management activities being carried out in a consistent, efficient and effective manner in AsPac
Maintain documentation to ensure risk and performance issues are recorded and ensure that any further action is fully supported with accurate information
Maintain and keep abreast of governance issues for AsPac, liaising with the regional team in a timely manner
Support the Workplace Services AsPac team in administrative issues related (but not limited) to:
IT provision and support
Travel
Expenses
Training
An important requirement is that the individual will become trained to foundation level in the Vested methodology and ensure new team members receive adequate Vested training.
Key Accountabilities:
Support the AsPac Workplace Services Team in the delivering appropriate workplace services, maintaining the highest operational quality level
Support the Workplace Services Vested partner in liaising with the Workplace Services team in order to manage daily operations
Ensure all bp governance related requirements are documented, in relation to Workplace Services in AsPac
Assist in the preparation of scheduled budgets, producing standardised reports as required
Support transformation teams in AsPac to implement the Vested workplace services solution at first generation sites
Ensure AsPac legislation, standards and practices (HSSE etc.) are captured within workplace related bp operations management systems, working with the Vested service partners to provide consistently high-quality data
Collaborate with Technology, HR and other Workplace and Change functions to ensure that all colleague services requirements are continually met
Promote Vested methodologies
Essential Education, Experience and Job Requirements:
A university degree or its equivalent.
Minimum of 2 years of relevant previous experience as Team Assistant/Executive Assistant.
Previous experience of high-level operational support, within a corporate real estate setting, with a diverse range of operations
Demonstrable experience in achieving results in diverse cultures and drives an inquisitive yet respectful mindset whilst promoting innovation and continuous improvement
Previous experience of working within a global outsourced setting
Entrepreneurial thinking, demonstrating extensive understanding of business inter connectivity and the ability to act upon this understanding
Outstanding stakeholder engagement skills, building sustainable networks of using high Emotional Intelligence
Respectful of diverse cultures and perspectives and promoting innovation and continuous improvement
Join our Team and advance your career as a Team Assistant AsPac!
At bp, we support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to fostering an inclusive environment in which everyone is respected and treated fairly.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Legal Disclaimer:
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp's recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.
If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.

Our innovative Energize recognition points programme and spot awards translate exceptional performance into tangible rewards, to motivate our high performers.

Pay

bp offers competitive pay in line with industry standards, making us an employer of choice.



Discretionary bonus

We offer discretionary bonuses to reward strong company, business unit and individual performance, and recognition awards, including those related to long service to recognize commitment to the company.



Retirement & savings

We offer a range of discretionary retirement and savings plans to help provide you and your family with financial security.



Insurance benefits

To give you additional peace of mind, bp provides valuable insurance benefits in some countries. These are designed to provide financial assistance to employees and their families if employees become unwell or die in service.



Equity

Depending on your location and job level, there may be equity (stock and share) options you are eligible to join so you can be part of bp's success.