Job Description

Job Profile:
Executive Assistant to Managing Director (F)
We are seeking a dynamic and proactive Executive Assistant (EA) to join our team and provide exceptional support to the Managing Director. As an EA, you will play a pivotal role in ensuring the smooth functioning of the executive's office and coordinating various tasks efficiently.

Requirements:
Minimum of 2-5 years of proven experience as an Executive Assistant or Secretary, preferably to a top-level executive.
Graduated / Diploma or possesses equivalent qualifications

Skills:
Exceptional follow-up skills with meticulous attention to detail. Proficiency in MS Office
Excellent command over the English language, both written and spoken.
Skilled in shorthand
Strong organizational and multitasking abilities to handle multiple responsibilities effectively.
Handle sensitive information discreetly.

Responsibilities:
Administrative Support: Provide administrative assistance for all functions of the Managing Director, managing tasks, work allocation, email communications on their behalf.
Effective Communication: Act as the primary point of contact between the Managing Director and internal/external stakeholders, ensuring timely and professional communication.
Calendar Management: Maintain and organize the executive's calendar, scheduling meetings, conferences, and other events with meticulous attention to detail.
Follow-up: excellent follow-up skills to ensure tasks are completed on time, track deadlines, and maintain a system to monitor progress.
Document Preparation: Prepare and edit documents, reports, presentations, and other materials required by the executive.
Data Analysis: use Excel to handle data analysis tasks, including generating reports, creating charts, and managing databases.
Confidentiality and Discretion: Handle sensitive information with utmost confidentiality and maintain a high level of discretion in all interactions.
Travel Coordination: Efficiently manage travel arrangements, including flight bookings, hotel accommodations, and itinerary planning.
Task Delegation and Follow-up: Coordinate and delegate tasks to team members on behalf of the executive, ensuring timely completion and proper follow-up.
Integrity and Reliability: Demonstrate unwavering honesty, integrity, and dependability in all aspects of the role.

Walk-in Drive Details
Date : Thursday,17th Aug 2022 - Monday, 21st Aug 2023
Venue: Punit Industrial Estate, B-118, TTC Industrial Area, Turbhe MIDC, Turbhe, Navi Mumbai, Maharashtra 400705
Timing :10.00 Am to 3.00 Pm
Kindly carry 1 copy of your resume.

Skills Required