The Supply Chain/Sales Assistant contributes to the efficient day-to-day operations of the overseas offices of Osiltec Group's parent companies in Singapore and Indonesia.
Primary Duties and Responsibilities
The SCM/Sales Assistant is required to perform a range of duties including, but not limited to
:
1. Sourcing of Products/Services and Vendor management.
2. Sales Proposals and technical support to overseas offices.
3. Logistics - Import/Export and Misc SCM support.
Sourcing Of Products/Services and Vendor Management
.
Overseas offices will send various RFQs, need analysis and source from correct vendors.
Co-ordinate with offices in Singapore/Indonesia to clarify technical clarifications with vendors.
Comparative analysis of various proposals; comparison based on price/delivery/technical too.
Managing and developing vendors in USA, India, China and in other countries.
Typical products we deal are Engineering Products for Oil/Gas Industry like Mechanical, Electrical and Chemical Products.
Drafting Purchase Orders, Request for quotes, Sales quotations, Tender documents
For efficient performance for this role, command on English and MS Office tools is must
Maintain records of RFQ/PO/SQ/Sales Orders/LCs/So on Sales Proposals
Prepare Sales Proposals
quotations based on the lowest prices obtained from the vendors.
Sales Co-ordination with overseas teams Supporting Sales Activities for Overseas teams
Knowledge of Sales cycle, Inquiry/Sales Quote/Sales Orders.
Co-ordinate Sales orders till delivery with Overseas teams
Read through the tender documents, and support in creating any forms
Co-ordinate with onsite teams in different locations to support with documentation so on
Keep track of various tenders bid by the company with communication with relevant sites for updates.
Document respective tenders in respective files/folders
Logistics - Import/Export and Misc SCM support
o Handling/co-ordinating the shipping jobs.
o Obtaining container rates for FCL/LCL, air-freight cost from various locations.
o Preparing Commercial Invoices / Packing Lists / Other Shipping documents.
o Knowledge of HS/HSN code, able to check if any import/export regulations.
o AWB/BL - checking/correcting for any amendments.
o Basic Knowledge of Shipping, inco terms so on.
Qualifications Educational Qualification
Bachelors' Degree with 1-2yrs experience
Personal characteristics
Relationships: Maintain positive working relationships with others, both internally and externally.
Communication: Excellent oral and written communication skills.
Needs Assessment: Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations.
Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.