Job Description

We are seeking a reliable, experienced, and detail-oriented

Stores Executive / Stores Officer

to lead and manage all store-related activities in a manufacturing environment. This position is crucial for ensuring smooth inventory control, proper storage, timely dispatch, and coordination with related departments. The ideal candidate will have a sound understanding of store management best practices, ERP systems, and compliance requirements.

Core Responsibilities: 1. Material Management

Receive, inspect, unload, and store incoming raw materials, bought-out items, consumables, and finished goods.

Verify materials against purchase orders and supplier invoices.

Ensure proper identification, labeling, tagging, and systematic storage as per

standard procedures.

If any discrepancies are found, report them to the purchasing or quality team.

Inspect incoming materials or parts for quantity and quality.

2. Inventory Control

Maintain accurate stock records through ERP or inventory management software.

Monitor and control inventory levels (Minimum/Maximum/Reorder levels).

Perform periodic stock audits, cycle counts, and reconcile discrepancies.

Implement FIFO (First-In, First-Out) and FEFO (First-Expiry, First-Out) systems for

material movement.

3. Documentation & Compliance

Prepare and maintain Goods Receipt Notes (GRNs), Issue Slips, Returnable/Non-

returnable Gate Passes, and Material Requisition Notes (MRNs).

Ensure documentation accuracy for traceability and compliance with internal and

external audits.

Adhere to ISO 9001, 14001, OHSAS, and 5S protocols.

Ensure compliance with safety and environmental norms.

Update inward and outward register daily.

4. Coordination & Communication

Coordinate closely with the Procurement Team to update stock positions and

pending receipts.

Work in sync with the Production, Planning, and Quality Control departments for

material availability and quality clearances.

Resolve material-related queries with suppliers or vendors.

5. Dispatch & Logistics

Organize and oversee dispatches of finished goods as per customer orders and

timelines.

Maintain dispatch documentation including delivery challans, invoices, and transport

records.

6. Housekeeping & Safety

Maintain cleanliness and orderliness of the store area.

Ensure proper usage of racks, pallets, bins, and storage zones.

Enforce material handling safety practices and ensure the safe operation of forklifts,

cranes, etc.

Implement and sustain 5S methodology in the store area

Key Skills & Competencies:

Proficiency in ERP systems such as SAP, Tally, Oracle, or similar.

Strong analytical and problem-solving ability.

Familiarity with engineering drawings, components, and Bill of Materials

(BOM).

Good interpersonal, communication, and team coordination skills.

Knowledge of ISO standards, 5S, material handling practices, and statutory

compliances

Educational Qualification:

Bachelor's Degree

Certification in Inventory Management / Warehouse Management will be an

added advantage.

Experience Required:

Minimum

2 years

of relevant experience in Stores or Warehouse Management

in an Engineering / Manufacturing industry.

Experience in handling engineering components and fast-moving inventory is

essential.

Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?15,000.00 per month

Benefits:

Flexible schedule Health insurance Provident Fund
Schedule:

Day shift
Supplemental Pay:

Performance bonus
Work Location: In person