To ensure the efficient and effective management of inventory, procurement, storage, and distribution of materials and spare parts required for the upkeep of the public transport fleet, while maintaining compliance, minimizing losses, and supporting operational continuity.
Key Responsibilities:
1. Inventory Management
Maintain accurate inventory levels of all parts and materials.
Conduct periodic physical stock verification and reconciliation.
Minimize inventory discrepancies and ensure real-time updates in the inventory system.
2. Procurement, Storage, and Cleanliness
Plan and execute procurement of materials as per maintenance schedules and operational requirements.
Ensure proper storage practices including FIFO/LIFO methods and shelf-life tracking.
Maintain cleanliness and organization of the store area in compliance with safety norms.
3. Cost Control
Monitor inventory levels to avoid overstocking and understocking.
Implement cost-saving measures and reduce wastage of materials.
Ensure optimal utilization of resources and timely disposal of non-moving items.
4. Vendor Management
Liaise with vendors for timely delivery and quality of materials.
Negotiate rates, terms, and delivery schedules.
Maintain approved vendor lists and update vendor performance records.
5. Compliance & SOP Adherence
Follow internal SOPs and ensure compliance with audit requirements.
Adhere to safety guidelines, company policies, and statutory obligations.
Prepare for and cooperate with internal and external audits.
6. Team Management & Supervision
Lead and supervise store staff including assigning tasks and evaluating performance.
Train team members in inventory software and store procedures.
Maintain discipline, teamwork, and accountability within the team.
7. Coordination with Other Departments
Coordinate with maintenance, operations, and finance teams for smooth workflow.
Ensure timely material availability to avoid vehicle downtime.
8. Reporting & Documentation
Maintain accurate records of stock movement, purchase orders, GRNs, and issue slips.
Submit daily, weekly, and monthly inventory reports.
Ensure digital and physical documentation is up to date and audit-ready.
9. Problem-Solving & Decision Making
Address stock shortages, supplier issues, or urgent requirements effectively.
Make quick and informed decisions during emergencies and breakdown situations.
10. Overall Productivity & Efficiency
Meet targets and KPIs related to material availability, cost control, and inventory accuracy.
Optimize store operations to support the timely maintenance of the vehicle fleet.
11. Attitude Towards Superiors
Demonstrate discipline, obedience, and professional behavior with superiors.
Follow instructions diligently and report all issues transparently.
12. Accountability
Store Manager/In-Charge will be
fully accountable for any profit or loss
related to inventory, including theft, mismanagement, or excess/wastage.
Responsible for ensuring zero deviation in systems and financial prudence in store operations.
Key Skills & Competencies:
Strong leadership and people management
Sound knowledge of inventory and procurement systems
Proficiency in inventory software (e.g., ERP, SAP, etc.)
Excellent communication and coordination skills
Decision-making and problem-solving ability
Attention to detail and organizational skills
Qualifications & Experience:
Bachelor's Degree/Diploma in Supply Chain, Logistics, or a related field
5+ years of experience in a similar role, preferably in automotive/public transport industry
Familiarity with mechanical/electrical spare parts will be an added advantage