Job Description

Job Title: Store Executive

Department: Stores & Inventory Management Location: Location of Depot or Store Reporting To: Store Manager / Store In-Charge Employment Type: Full-Time, Shift-Based

Job Purpose:

To ensure the smooth and efficient operation of the store by managing the receipt, issuance, documentation, and upkeep of inventory, tools, and materials necessary for bus maintenance and operations.

Key Responsibilities:

1. Inventory Control:

o Responsible for the safekeeping and accurate accounting of all materials and spare parts available in the store.

o Maintain cleanliness and proper organization of the store at all times.

2. Material Handling:

o Issue material to the maintenance team as per approved requisitions or job card requirements.

o Collect old/used/damaged parts from mechanics when issuing new material to ensure accountability.

o Write part numbers clearly on each item received from vendors for easy identification.

o Store defective warranty/guarantee material separately for follow-up with vendors.

3. Documentation & Reporting:

o Prepare and maintain job cards for all materials issued.

o Prepare daily shift-wise store reports (material issued, received, returned).

o Ensure invoices are closed in the software system accurately after material receipt verification.

o Report any material discrepancies immediately to the Store Manager.

o Share clear photos of received materials in the official WhatsApp group for transparency and record.

4. Material Receipt & Inspection:

o Receive new materials strictly as per the vendor invoice and Purchase Order (PO).

o Check quantity, quality, and part numbers against the PO and invoice.

o Inform the Store Manager of any shortage, damage, or mismatch in received items.

5. Tool & Equipment Management:

o Issue tools and machinery to mechanics with proper documentation.

o Ensure tools are returned in good condition after use, report damage/loss immediately.

6. Stock Management:

o Inform the Store Manager about fast-moving and low-stock items to avoid shortages.

o Provide details of any defective assemblies received during the shift.

o Participate actively in the monthly and quarterly stock checking and physical verification processes.

7. Software & Record Maintenance:

o Maintain and update all stock movement records in the inventory management software.

o Ensure real-time entry of all receipts, issues, returns, and stock adjustments.

8. Safety & Compliance:

o Ensure the store is kept safe, clean, and free from any hazardous conditions.

o Follow company policies related to inventory, safety, and asset management.

Required Skills & Competencies:

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? Good understanding of automotive spare parts and tools (especially related to buses).

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? Basic computer knowledge (MS Excel, Inventory Software, WhatsApp).

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? Strong attention to detail and organizational skills.

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? Ability to work in a fast-paced, shift-based environment.

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? Excellent communication and coordination skills.

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? Integrity and accountability in handling company materials and tools.

Qualifications & Experience:

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? Minimum Graduate Pass / Diploma in Mechanical or Automobile Engineering preferred.

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? 1.5-3 years of experience in storekeeping or inventory management, preferably in an automotive or transport-related industry.

Job Type: Full-time

Pay: ?20,000.00 - ?23,000.00 per month

Work Location: In person