Job Description

Job Title:

Stores & Purchase Executive

Department:

Stores / Procurement

Reports To:

Purchase Manager / Accounts Manager / Admin Head

Job Summary

The Stores & Purchase Executive is responsible for managing inventory, procurement of goods and services, vendor coordination, and ensuring timely availability of materials while maintaining cost efficiency and quality standards.

Key ResponsibilitiesStores Management

Receive, inspect, and store materials as per company procedures Maintain accurate stock records (GRN, issue slips, stock registers) Ensure proper storage, labeling, and FIFO/FEFO practices Conduct regular stock audits and reconcile discrepancies Issue materials to departments against authorized requisitions Monitor minimum and maximum stock levels

Purchase Responsibilities

Process purchase requisitions and prepare purchase orders Source vendors, obtain quotations, and negotiate prices Ensure timely procurement as per quality and budget standards Coordinate with vendors for delivery schedules and payments Maintain vendor records and evaluate vendor performance

Coordination & Compliance

Coordinate with Accounts for billing, payments, and documentation Ensure compliance with company policies and statutory requirements Prepare reports on stock status, consumption, and procurement Handle emergency and spot purchases when required

Skills & Competencies

Knowledge of inventory control and procurement processes Strong negotiation and vendor management skills Good computer skills (MS Excel, ERP/Inventory software) Attention to detail and organizational skills Effective communication and coordination abilities

Qualifications

Graduate / Diploma in Supply Chain, Commerce, or related field 2-4 years of relevant experience (hospitality/industry preferred)

Working Conditions

Office and store-based role May require coordination beyond working hours during audits or urgent procurements
Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

Food provided Health insurance Paid sick time Paid time off Provident Fund
Work Location: In person