Job Description

Position:

Stenographer and Assistant to the Managing Director

Location:

Sovabazar, Kolkata

Type:

Full-time

Experience Required:

1-3 years preferred (freshers with excellent skills may apply)

About the Role:

We are seeking a highly organized, process-driven, and detail-oriented professional to work closely with the Managing Director (MD). You will be the MD's shadow in all meetings, ensuring every instruction, commitment, and plan is clearly recorded, systematized, allocated, and tracked to completion.

This is a high-responsibility role that directly impacts the efficiency, execution, and accountability across the organization.

Key Responsibilities:

Live Meeting Documentation

Attend and take down detailed minutes of all meetings the MD is part of Record verbal instructions in real-time with speed and accuracy Capturing meeting notes, making the records fast available on system.

Task System Integration

Enter instructions, decisions, and action items into the organization's workflow system Create task assignments for relevant team members

Delegation & Follow-up

Assign timelines and owners to each task Track execution progress and send timely follow-ups Escalate delays or gaps with solutions

Process Support & Communication

Act as the bridge between MD and the rest of the team Ensure all communications from the MD are structured, timely, and actionable Support SOP documentation and process alignment initiatives

Additional Responsibilities:

Schedule Management

Maintain and organize MD's calendar Coordinate internal and external meetings, ensuring clear agenda and preparation

Confidentiality & Discretion

Handle sensitive information with utmost confidentiality Maintain professional decorum while interacting with internal and external stakeholders

Skills & Requirements:

Fast and accurate note-taking or shorthand skills Strong command over written and spoken English High attention to detail and ability to organize information logically Experience with task tracking tools, Excel/Sheets, and documentation systems Ability to work with minimal supervision and manage multiple priorities Calm, composed, and dependable under pressure Strong process orientation and commitment to deadlines

Growth & Value Proposition:

Work closely with the leadership of a pioneering neurodevelopmental institute High visibility role with long-term potential for operational or leadership pathways Learn advanced systems-thinking, task mapping, and people coordination firsthand Opportunity to build deep process and communication mastery
Job Types: Full-time, Permanent

Pay: ?12,000.00 - ?30,000.00 per month

Benefits:

Cell phone reimbursement Paid time off
Schedule:

Day shift
Supplemental Pay:

Performance bonus Yearly bonus
Application Question(s):

Current CTC. Expected CTC.
Experience:

working with computers: 1 year (Required) Stenography or note taking: 1 year (Required) Personal assistant, Executive Assistant or Coordination: 1 year (Preferred)
Language:

Bengali (Required) English (Preferred)
Work Location: In person