Job Description

## What you'll do:
The Senior Manager - Administration will oversee and coordinate all administrative functions to ensure smooth day-to-day operations of the office. This role demands a proactive, organized, and detail-oriented professional who can manage guest relations, events, logistics, and internal office systems with efficiency and finesse. The ideal candidate will be a multitasker with strong interpersonal skills and a knack for managing both people and processes.
"Handle Admin related activities at Pondicherry location, Admin office.
Guest Relations & Events
Manage guest reception, hospitality, and coordination for internal and external visitors.
Plan and execute corporate events, workshops, and offsites.
Organize festival celebrations and employee engagement activities.
Plan and execute corporate events, workshops, and offsites.
Organize festival celebrations and employee engagement activitiesOffice Administration
Oversee seat allocation and workspace optimization.
Maintain office infrastructure, cleanliness, and safety standards.
Manage pantry operations and ensure timely provisioning of supplies.
Travel & Accommodation
Coordinate hotel bookings and travel arrangements for employees and guests.
Manage cab and transport logistics for daily commutes and special events.
Attendance & Documentation
Reconcile attendance records and coordinate with HR for leave tracking.
Maintain trackers for administrative activities, provisions, and expenses.
Ensure timely documentation and filing of agreements, contracts, and approvals. Food & Facility Management
Organize food arrangements for meetings, events, and daily operations.
Monitor monthly provision vs actual consumption and optimize costs.
Meeting & Event Logistics
Schedule and set up meeting rooms with required amenities.
Ensure seamless execution of internal and external meetings.
Financial & Compliance Oversight
Track flexi-spend budgets and monitor expense utilization.
Process invoices and coordinate with finance for timely payments.
Manage office imprest and petty cash with accurate reporting.
Inventory & Issuance:
Maintain inventory of gifts, stationery, and consumables.
Oversee issuance and replenishment of office supplies.
## Qualifications:
Graduate/ Post Graduate
Experience of at least 10 to 12 years in managing the entire gamut of facility management independently. It is essential that candidate have "hands on" experience in all facility functions including security.
## Skills:
Should have "Customer Service" as an important competency.
Should have knowledge of established processes in security & facility management.
Should have crisis management skills.
"
"o Excellent written and verbal communication skills.

• High degree of ethical values, professional competence and customer interface skills.
• Ability to get things done through cross functional teams by effective collaboration.
• Ability to forge strong relationships at all levels of the organization.

Skills Required