Job Description

Roles

1. Oversee the recruitment process.

2. Develop recruitment strategies.

3. Manage the recruitment team.

4. Ensure effective sourcing of candidates.

5. Enhance the employer brand.

Responsibilities

1. Recruitment Strategy: Develop and implement effective recruitment strategies and plans.

2. Job Postings: Oversee the creation and posting of job advertisements.

3. Sourcing Candidates: Identify and utilize various sourcing channels to attract qualified candidates.

4. Screening and Interviewing: Manage the screening, interviewing, and selection processes.

5. Team Management: Lead and mentor the recruitment team.

6. Collaboration: Work closely with hiring managers to understand their staffing needs.

7. Employer Branding: Enhance the company's employer brand to attract top talent.

8. Data Management: Maintain accurate recruitment data and reports.

9. Compliance: Ensure compliance with employment laws and company policies.

10. Onboarding Support: Coordinate with HR to ensure a smooth onboarding process for new hires.

Activities

1. Strategy Development: Develop recruitment strategies and plans based on company needs.

2. Creation: Create and update job descriptions.

3. Job Postings: Post job advertisements on various job boards and social media platforms.

4. Resume Screening: Screen resumes and applications to shortlist candidates.

5. Interview Coordination: Schedule and conduct interviews with shortlisted candidates.

6. Candidate Sourcing: Use databases, social media, and other resources to source candidates.

7. Recruitment Metrics: Track and analyze recruitment metrics to improve processes.

8. Employer Branding Activities: Organize employer branding events and campaigns.

9. Candidate Experience: Ensure a positive candidate experience throughout the recruitment process.

10. Feedback Collection: Collect feedback from hiring managers and candidates to improve recruitment processes.

Key Performance Areas (KPAs)

1. Time to Hire: Reduce the time taken to fill vacancies.

2. Quality of Hire: Ensure the recruitment of high-quality candidates.

3. Candidate Experience: Maintain high levels of candidate satisfaction with the recruitment process.

4. Cost per Hire: Optimize recruitment costs and manage the recruitment budget effectively.

5. Employee Retention: Improve the retention rate of new hires.

6. Sourcing Effectiveness: Effectively utilize various sourcing channels to attract top talent.

7. Employer Brand: Enhance the company's employer brand and reputation.

8. Compliance: Ensure full compliance with employment laws and company policies.

9. Recruitment Metrics: Track and analyze key recruitment metrics to improve processes.

10. Collaboration: Maintain strong collaboration with hiring managers and other stakeholders.

This table provides a comprehensive overview of the roles, responsibilities, activities, authorities, and key performance areas for a Recruitment Manager in your HR department.

## HR Assistant - Recruitment: Roles, Responsibilities, Activities, Authorities, and KPAs

Roles

1. Support HR operations and administration.

2. Assist with recruitment and onboarding processes.

3. Maintain employee records and databases.

4. Facilitate communication between HR and employees.

5. Assist in implementing HR policies and procedures.

Responsibilities

1. Administrative Support: Provide administrative support to the HR department.

2. Recruitment Assistance: Assist in the recruitment process, including posting job ads, scheduling interviews, and screening candidates.

3. Onboarding: Assist with the onboarding process for new hires, including preparing documentation and conducting orientations.

4. Record Keeping: Maintain accurate and up-to-date employee records and databases.

5. Benefits Administration: Assist with benefits administration, including enrollment and claims processing.

6. Employee Relations: Facilitate communication between HR and employees, addressing inquiries and concerns.

7. Policy Implementation: Assist in the implementation and communication of HR policies and procedures.

8. Compliance: Ensure compliance with labor laws and company policies.

9. Training and Development: Support training and development initiatives.

10. Event Coordination: Assist in organizing HR-related events and activities.

Activities

1. Document Preparation: Prepare and process HR documents, such as offer letters, contracts, and termination paperwork.

2. Interview Scheduling: Schedule interviews and coordinate with candidates and hiring managers.

3. Orientation Coordination: Coordinate and conduct new hire orientations.

4. Database Management: Update and maintain employee databases and HR systems.

5. Benefits Enrolment: Assist employees with benefits enrolment and changes.

6. Record Maintenance: Ensure accurate maintenance of employee files and records.

7. Compliance Monitoring: Monitor compliance with HR policies and labor laws.

8. Training Support: Assist in organizing and facilitating training sessions.

9. Event Planning: Help plan and execute HR events, such as employee appreciation days and team-building activities.

10. Report Generation: Generate HR reports as needed for management review.

Authorities

1. Document Handling: Authority to prepare and process HR documents.

2. Database Access: Authority to access and update employee records and databases.

3. Communication: Authority to communicate HR-related information to employees.

4. Interview Coordination: Authority to schedule and coordinate interviews.

5. Policy Enforcement: Authority to assist in enforcing HR policies and procedures.

Key Performance Areas (KPAs)

1. Timeliness: Ensure timely completion of HR administrative tasks.

2. Accuracy: Maintain high accuracy in HR documentation and record-keeping.

3. Recruitment Efficiency: Support efficient and effective recruitment processes.

4. Onboarding Experience: Enhance the onboarding experience for new hires.

5. Employee Relations: Foster positive employee relations and address inquiries promptly.

6. Compliance: Ensure compliance with labor laws and company policies.

7. Benefits Administration: Effectively assist with benefits administration.

8. Training Support: Provide effective support for training and development initiatives.

9. Event Coordination: Successfully coordinate HR events and activities.

10. Data Management: Maintain accurate and up-to-date employee records and databases.

This table provides a comprehensive overview of the roles, responsibilities, activities, authorities, and key performance areas for an HR Assistant in your organization.

Job Types: Full-time, Permanent

Pay: ?30,000.00 - ?50,000.00 per month

Benefits:

Cell phone reimbursement Food provided Health insurance Provident Fund
Work Location: In person

Application Deadline: 29/07/2025
Expected Start Date: 27/07/2025