Job Description

We are looking for an

Event Procurement & Vendor Management Executive

with

3-5 years of relevant experience

, preferably from the

events or experiential industry

. The role requires managing end-to-end procurement, developing a reliable vendor network, ensuring cost efficiency, quality, and timely delivery for event and mall decor projects.

Manage end-to-end procurement for event-related materials including fabrication, decor, branding, printing, AV, rentals, logistics, and manpower Identify, evaluate, negotiate, and onboard vendors aligned with project and quality requirements Obtain quotations, perform cost comparisons, negotiate commercial terms, and issue purchase/work orders Build and maintain strong relationships with vendors across multiple categories and locations Ensure timely material delivery and vendor execution as per project schedules Monitor vendor performance and resolve quality, cost, or timeline-related issues Coordinate closely with internal teams (design, projects, operations, and finance) to understand project needs Track procurement budgets, control costs, and support margin optimization Maintain vendor records, rate cards, contracts, invoices, and procurement documentation Support on-ground coordination during event setup and execution when required
Required Skills & Qualifications

Bachelor's degree in Business, Supply Chain, Operations, or a related field 3-5 years of experience in procurement and vendor management Prior experience in

events, exhibitions, experiential marketing, mall decor, or branding agencies

preferred Strong negotiation, communication, and coordination skills Good understanding of event production materials and execution processes Ability to manage multiple projects under tight timelines Proficiency in MS Excel and procurement documentation
Preferred Candidate Profile

Existing vendor base in fabrication, printing, AV, logistics, and event production Willingness to travel and work flexible hours based on project requirements Hands-on, solution-oriented, and detail-focused approach
What We Offer

Exposure to high-impact experiential and mall decor projects Creative and fast-paced work environment Opportunity to work with diverse vendors and large-scale installations Career growth in a growing experiential events company
Job Type: Full-time

Benefits:

Flexible schedule Leave encashment Paid sick time Paid time off Provident Fund
Job Type: Full-time

Pay: ?30,000.00 - ?60,000.00 per month

Benefits:

Provident Fund
Application Question(s):

Which types of events have you handled ? Which vendors have you directly negotiated with ? Have you finalized vendors independently or only coordinated ?
Work Location: In person