Job Description

Only those who have done tendering Work in Hvac electric Can apply.

Job Location - Tughlakabad metro Station

Experience: 8-10years (preferred in HVAC tenders)

Role Overview

The Tender Executive will be responsible for handling end-to-end tendering activities for HVAC projects across various government portals such as GEM, e-Procurement, CPPP, COPP, PSU portals, and state tender portals. The role involves tender searching, documentation, bid preparation, L1 competitive bidding, coordination with internal teams, and ensuring timely submission of technical and financial bids.

Key Responsibilities

1. Tender Identification & Tracking

Regularly search, track, and identify relevant HVAC/MEP tenders on:

GEM (Government e-Marketplace)

CPPP / e-Procurement portals

COPP

PSU & State Government tender portals

Evaluate tender eligibility, scope, BOQ, and technical requirements.

Maintain a daily tracker for upcoming, ongoing, and closed tenders.

2. Tender Documentation & Preparation

Prepare and compile pre-qualification documents (PQ), technical bids, and financial bids.

Coordinate with OEMs, suppliers, and internal departments for technical specifications, pricing, and documentation.

Draft queries, clarifications, and correspondence for tender authorities.

Ensure compliance with tender terms, EMD, BG, and related documentation.

3. GEM Portal Management

Manage product catalog creation, listing, bid participation, and order management on GEM.

Handle L1 bidding, reverse auctions, product mapping, and OEM authorizations.

Track and respond to bid amendments, corrigendums, and notifications.

4. Financial & Price Bidding

Prepare competitive pricing sheets based on market study and supplier quotes.

Manage L1 bidding strategies for GEM and e-Procurement portals.

Conduct cost analysis, comparison sheets, and ensure timely submission of BOQ.

5. Coordination & Follow-up

Liaise with sales, service, technical teams, and vendors for required inputs.

Coordinate with clients/government departments for tender-related communication.

Follow up on bid status, results, orders, and contract award notifications.

6. Record Management & Reporting

Maintain tender documents, submission proofs, and bid records.

Prepare weekly/monthly reports on tender activities, success ratio, and pipeline.

Ensure audit readiness and documentation compliance.

Key Skills Required

Strong knowledge of HVAC systems and basic technical understanding.

Hands-on experience in GEM, e-Procurement, CPPP, and government tendering.

Expertise in L1 bidding, reverse auction & comparative costing.

Excellent knowledge of tender documentation, BOQ analysis, and compliance.

Good communication, coordination, and MS-Office proficiency (Excel/Word).

High attention to detail and ability to manage multiple tenders simultaneously.

Qualification

Graduate / Diploma (Engineering background preferred).

Certification in tender management or procurement (optional but desirable).

Job Types: Full-time, Permanent

Pay: ?26,622.13 - ?70,733.59 per month

Work Location: In person