Job Description

Position:

Sr Project Co Ordinator - Immediate Joiner

Location :

Nungambakkam

Salary :

25 k to 35 k

About Company

Guires Group is a renowned global provider of services in advanced Contract Research, Data Science, Development, Pilot Manufacturing, Education, Consulting, and outsourcing. Under our diverse brand portfolio, we are dedicated to facilitating the development of innovative products and solutions across diverse industries."

Job Function

The Project Co Ordinator will be responsible for managing end-to-end project operations across Recruitment Process Outsourcing (RPO) and Sales Operations & Enablement (SO&E) functions. The role involves project scheduling, resource allocation, workflow coordination, and reporting to ensure timely execution and seamless delivery across internal and external client initiatives.

Work Schedule:

Monday to Saturday, 10:00 a.m. to 7:00 pm. Hours may vary on occasion, depending on workload. Second Saturday Holiday.

Pay

As per industry Norms

Work Location

Chennai, Tamil Nadu.

Req. Qualification:

Bachelor's or master's degree in business administration, HR, Operations, or a related field.

Req. Knowledge & Skill:

Project Scheduling & Task Management

Client Communication & Coordination

Team Handling & Resource Allocation

Documentation & Reporting (Excel, PPT)

Project Management Tools

Time Management & Multitasking

Problem Solving & Decision Making

Key Responsibilities:

1. Project Planning & Scheduling

Support the Project Manager in defining project scope, goals, and deliverables. Prepare detailed project schedules, timelines, and Gantt charts using project management tools. Coordinate with departments to ensure task assignment aligns with capacity and priority. Assign projects and tasks to internal departments (e.g., R&D, content, design, operations) based on project requirements, skillsets, and timelines. Liaise with external collaborators, vendors, or outsourced teams to assign deliverables, timelines, and expectations.

2. Team Coordination & Resource Allocation

Track team availability and allocate resources based on project load and skill requirements. Follow up with team members to ensure assigned tasks are progressing as planned. Organize daily/weekly stand-up meetings and internal status reviews.

3. Client Coordination & Communication

Act as the secondary point of contact for clients, ensuring consistent updates and responsiveness. Document and communication changes in project scope, deadlines, and feedback. Schedule and support client calls, preparing meeting agendas and MOM.

4. Documentation & Reporting

Maintain all project documentation including status reports, risk logs, and issue trackers. Generate weekly/monthly reports on project progress, team utilization, and delivery status. Update project dashboards and maintain accurate internal databases.

5. Quality Control & Delivery Readiness

Coordinate with the QA team to ensure deliverables meet quality standards. Verify delivery documentation and packaging is complete and client ready. Ensure all dispatches are done on time with proper approvals and version control.

6. Risk Management & Escalation Handling

Identify potential bottlenecks and escalate issues to the Project Manager with mitigation suggestions. Track delays and initiate corrective action plans as required.

7. Performance Monitoring

Support in tracking individual and team performance metrics. Assist in gathering feedback and performance data for reviews and appraisals.

Employer

+91-9566269922

Job Type: Full-time

Pay: ?25,000.00 - ?30,000.00 per month

Benefits:

Paid sick time Provident Fund
Work Location: In person