Job Description

Front Desk Management

Manage the front desk, greet visitors, and direct them appropriately. Handle incoming phone calls, emails, and general queries in a professional manner. Maintain visitor logs and ensure smooth visitor experiences.

Office Space & Layout

Oversee space utilization and reorganize office layout as required. Coordinate with facility management for workspace optimization.

Administrative Records & Attendance

Maintain daily admin records and ensure proper documentation. Support the administration of procurement, office supplies, stationery, and inventory management.

Meeting & Conference Support

Organize meeting rooms, set up video/conference call facilities, and arrange refreshments. Ensure readiness and functionality of all meeting spaces.

Facility & Vendor Coordination

Ensure cleanliness, safety, and overall ambience of the reception and common areas. Coordinate with facility management, security, housekeeping, and vendor teams.

Security & Compliance

Oversee security arrangements including CCTV, access control, and guard deployment. Liaise with authorities to comply with fire safety, labor laws, and statutory requirements.

Travel & Logistics

Arrange domestic & international travel, including tickets, accommodation, and visa processing. Oversee courier services and logistics support.

Budget & Procurement

Prepare and manage administrative budgets effectively. Ensure cost control and optimize expenditures for admin-related activities.

Team Leadership & Onboarding

Lead the admin team including housekeeping, security, and office support staff. Oversee onboarding processes such as workstation setup, issuance of ID cards, and distribution of welcome kits.

Records & Filing Systems

Ensure maintenance of both digital and physical filing systems for easy retrieval and compliance.

Required Candidate Profile:

Bachelor's degree in commerce or related field. 2-5 years of experience in office administration, front desk management, or facilities management. Excellent communication (written and verbal) and interpersonal skills. Strong organizational and multitasking abilities. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

Location:

Thane

Job Type: Full-time

Schedule:

Day shift
Work Location: In person