Job Description

: Sr. Executive - Purchase & Stores
Location: Dehgam Diploma or Bachelor's degree in Engineering / Supply Chain / Commerce OR equivalent.
Qualification:
Experience: 5 to 6 years of relevant experience in plant purchase and stores function in a manufacturing environment.
Role Summary :
To manage plant-level purchase and stores operations effectively by ensuring timely procurement, proper inventory control, accurate documentation, and smooth inward-outward material movement, in line with company policies and plant requirements.
Key Responsibilities :
Purchase & Procurement

• Carry out plant-level general purchases such as stationery, furniture, electrical items, electronic gadgets, office and plant utility items.
• Handle plant-related and maintenance-related purchases, including spare parts, tools, consumables, equipment, and machinery.
• Coordinate purchase of plant equipment and machinery in consultation with Purchase Head and Plant Head.
• Obtain quotations, prepare comparative statements, and process Purchase Requisitions (PR) and Purchase Orders (PO) as per company procedure.
• Follow up with vendors for timely delivery, documentation, and compliance with agreed terms.
• Maintain approved vendor list and purchase records.

Stores Operations

• Manage stores inward and outward movement of materials.
• Ensure proper documentation including GRN, issue slips, return notes, and gate passes.
• Maintain accurate records of receipt, issue, and balance of materials.
• Ensure proper storage, identification, and FIFO practices for all materials.
• Coordinate with Production, Maintenance, and other departments for timely issue of materials.

Inventory Control

• Maintain optimum inventory levels to avoid shortages or excess stock.
• Conduct periodic physical stock verification and reconcile variances.
• Ensure physical stock matches system records.
• Identify slow-moving and non-moving items and report to management.

Equipment, AMC & Service Records

• Maintain records of newly purchased equipment and machinery, including installation, warranty, and service details.
• Track AMC and service contract renewals for plant equipment.
• Coordinate timely servicing and maintain complete documentation.

Documentation, ERP & Compliance

• Update and maintain purchase and stores records in ERP / SAP / Excel as applicable.
• Maintain vendor master, purchase history, and inventory reports.
• Support internal and external audits related to purchase and stores.
• Ensure compliance with company policies, procedures, and internal controls.

Coordination & Reporting

• Coordinate with Purchase Head, Plant Head, Finance, Maintenance, and Production teams.
• Provide regular updates on purchase status, stock levels, and critical materials.
• Support cost control initiatives and process improvements at plant level.

Skills & Competencies

• Knowledge of plant purchase and stores operations
• Understanding of inventory control and documentation
• Working knowledge of ERP / SAP systems
• Vendor coordination and follow-up skills
• Good record-keeping and organizational ability
• Ability to work independently at plant level

Key Performance Indicators (KPIs)

• Timely availability of materials
• Inventory accuracy and stock variance
• Purchase turnaround time
• AMC and service renewal compliance
• Audit observations related to Purchase & Stores

Skills Required