Job Description

Position Summary

The

Senior Executive - Purchase

is responsible for managing end-to-end procurement activities for construction projects, including vendor management, material sourcing, rate negotiation, purchase order processing, and timely delivery of materials to sites while ensuring cost control, quality, and compliance with company policies.

Key Roles & Responsibilities1. Procurement & Sourcing

Plan and execute procurement of construction materials such as cement, steel, aggregates, electrical, plumbing, hardware, and finishing materials. Source new vendors and evaluate suppliers based on quality, price, reliability, and delivery performance. Ensure procurement is as per approved BOQ and project requirements.

2. Vendor Development & Negotiation

Identify, onboard, and maintain long-term relationships with reliable suppliers. Negotiate pricing, payment terms, credit periods, delivery schedules, and warranties. Finalize vendor contracts and rate agreements.

3. Purchase Order Management

Prepare and issue Purchase Orders (POs) as per approved indent and management authorization. Track PO status, deliveries, shortages, and pending orders. Ensure timely material availability at project sites.

4. Cost Control & Budget Monitoring

Monitor material costs and ensure procurement within approved budget. Compare quotations and prepare comparative statements (CS). Identify cost-saving opportunities without affecting quality.

5. Coordination with Site, Store & Accounts

Coordinate closely with Site Engineers, Store Executives, and Project Managers for material planning. Ensure GRN, material receipt, and consumption records are properly maintained. Coordinate with Accounts for vendor payments, advance payments, and reconciliations.

6. Inventory & Documentation Control

Monitor stock levels in coordination with Stores. Avoid overstocking or material shortages. Maintain proper documentation: PO, GRN, Invoices, Delivery Challans, Vendor Bills.

7. Statutory & Commercial Compliance

Ensure GST-compliant purchases and proper documentation for audits. Verify tax invoices, e-way bills, and supporting commercial documents. Support internal and external audit processes.

8. Reporting & MIS

Prepare daily, weekly, and monthly purchase reports. Submit material forecasting, fund requirement, and vendor outstanding reports to management. Track pending payments and vendor balances.

Key Skills & Competencies

Strong knowledge of

construction materials & market rates

Excellent

negotiation, communication & coordination

skills Proficient in

MS Excel, ERP, email, and documentation systems

Strong analytical and cost-control mindset Ability to work under pressure and meet site deadlines
Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person