Job Description

Job Designation: Sr. Executive (HR & Admin) xe2x80x93 Mid Level Human resource and Administration (Min 3 Yearsxe2x80x99 experience): We are seeking a proactive and detail-oriented Human Resources & Administration Executive to manage the recruitment process, onboarding, HR operations, and day-to-day administrative activities. This role ensures seamless internal coordination, candidate management, and office administration for smooth organizational functioning. Duties include, but are not limited to:1. Talent Acquisition & Recruitment Managementxefx82xb7 Source candidates through consultants, job portals, and the GJM referral scheme.
xefx82xb7 Receive and track candidate data from consultants using standardized Excel trackers.
xefx82xb7 Maintain a structured database of all received CVs, tracking candidate details such as personal information, family background, and reason for job change.
xefx82xb7 Conduct initial telephonic screenings to assess communication skills and explain GJMxe2x80x99s Policies and employment terms and conditions.
xefx82xb7 Manage Employee interviews in Office including Technical assessments and coordination with interviewers internally.
xefx82xb7 Communicate interview schedules, feedback, and selection status promptly to consultants to avoid last-minute issues.2. Employee Onboarding & HR Operations
xefx82xb7 Manage onboarding formalities, documentation, and smooth joining processes.
xefx82xb7 Maintain detailed records of interviews, assessments, offers, and employment history.
xefx82xb7 Communicate company policies, code of conduct, and standard operating procedures to new hires.
3. Payroll and Attendance Management
xefx82xb7 Monitor daily attendance, leaves, and time-off requests using internal tracking tools.
xefx82xb7 Prepare and verify monthly attendance summaries for payroll processing.
xefx82xb7 Maintain accurate records of employee leaves.4. Office Administrationxefx82xb7 Oversee basic office administration, including maintenance, facility management, and inventory of supplies.
xefx82xb7 Coordinate with vendors, service providers, and IT for smooth daily operations.
xefx82xb7 Organize office events, celebrations, and employee engagement initiatives.
xefx82xb7 Manage courier dispatches, travel bookings, and administrative assistance to management.Key Skills and Competencies:
xefx82xb7 Excellent communication and interpersonal skills.
xefx82xb7 Experience with HRMS tool/software implementation is a must.
xefx82xb7 Strong organizational and record-keeping abilities.
xefx82xb7 Problem-solving attitude with an ability to work independently.
xefx82xb7 Good knowledge of attendance management, basic payroll procedures, andHR operations.
xefx82xb7 Proficient in MS Excel, MS Outlook, Sheets, MS Office Suite, and basicHRMS/Payroll software.
Qualifications: MBA in Human Resources or a related field preferred.Joining: IMMEDIATE or within One MonthSalary Budget: Rs. 40,000 - Rs. 50,000 per month CTCJob Location: Office, Ahmedabad (Work from Office ONLY)Job Timings: 3:30 pm IST to 12:30 am IST (Monday to Friday)Salary Retention Clause: One month Salary will be retained over First 3 months of service in equal instalments, and refundable only after successful completion of 2 Years with our firm. Firm has a Loyalty Bonus policy in place for payment of One month salary annually/additionally once an employee has completed Three (3) years of service with the Firm. This Salary retention clause & loyalty bonus policy can be explained by us to Candidate during job interview.

Kaapro Management Solutions