Job Description

Sr. Executive Procurement
Job Title
Sr. Executive Procurement
Function
Procurement, Real Estate & Administration
Reporting to
Head - Procurement
1. Purpose
Supports materials and fleet procurement for the organization in line with best-in-class industry practices and ensure their availability within timelines and cost
2. Key Responsibilities
Responsibilities
Operational

• Continuously monitor pan India material, services and fleet procurement spends vis-\xc3\xa0-vis budget to capture variations and develop actions plans to bring spends under control
• Support in adherence to departmental budget
• Responsible for the implementation of policies and standard operating procedures (SOPs) for all materials / services procurement in the organization
• Identify annual materials and service procurement requirements as per the overall strategy and operational requirements; Develop an annual plan to meet such requirements and seek the approval Head - Procurement, Real Estate and Administration on the same
• Ensure that procurement of the materials, services and fleet is as per the approved annual plan through regional real estate and procurement teams
• Responsible for identification and empanelment of vendors for procurement of various materials, services and fleet for the company
• Support the regional procurement and real estate teams in contract negotiations, where required
• Maintain a central repository of all materials /service / fleet contracts and drive their administration as per the defined policy and guidelines
• Responsible for adherence to Blue Darts standard contracts format; Approve all contracts with deviations in standard contracts format after taking opinion from the Legal department
• Prepare a comprehensive database for all vendors / contractors / fleet vendors (name of party, products/services supplied, VAT, CST, PAN no., price/quality/delivery, payment terms and conditions etc.) and keep it updated on an ongoing basis

3. Key Result Areas and Key Performance Indicators
S. No
Key Result Areas
Key Performance Indicators
1.
Ensure timely CAPEX procurement for the organization
\xc2\xb7 Procurement TAT (number of days)
2.
Establish effective Processes and Policies for materials procurement
\xc2\xb7 Establish clearly defined processes and policies for materials and services procurement as per plan(timelines)
3.
Ensure effective Procurement Management
\xc2\xb7 Adherence to defined procurement processes and polices (Number of instances of deviations found in audit)
\xc2\xb7 % of bills certified and sent to Finance team within specified time
\xc2\xb7 % bills rejected by Finance for non-compliance
\xc2\xb7 Adherence to applicable statutory and regulatory requirements applicable (e.g. requirements with respect to Excise, EXIM etc.)
4.
Ensure Performance Driven Culture
\xc2\xb7 Adherence to Performance Management system timelines and guidelines