Job Description

1. BILLING SPECIALIST

Cost Estimation & Rate Analysis:

Analyze Bill of Quantities (BOQ), quantify materials and labor, and perform rate analysis based on project specifications, drawings, and industry rates.

Verification & Certification:

Verify the accuracy of work done by cross-referencing site measurements, material usage, and contractor claims with project documentation.

Contract Management:

Interpret contract terms and ensure all billing activities comply with contractual agreements and company policies.

Record Keeping:

Maintain detailed and organized records of all billing transactions, project costs, and financial reports.

Communication:

Act as a liaison between the site team, project management, clients, and contractors to resolve billing discrepancies and ensure smooth financial operations.

Reporting:

Prepare and submit financial reports, including monthly reconciliation statements and Management Information System (MIS) reports, to senior management.

Compliance:

Ensure adherence to relevant industry regulations and company policies related to billing and financial procedures.

2. TENDERING MANAGEMENT

Tender Identification and Analysis:

Identifying relevant tender opportunities across various platforms and portals. Analyzing tender documents to understand requirements, scope of work, and evaluation criteria. Creating summaries and checklists to guide the bid preparation process.

Tender Preparation and Submission:

Coordinating with different departments (e.g., sales, technical, finance) to gather necessary information. Preparing comprehensive and competitive technical and financial proposals. Ensuring all documents comply with industry regulations and company policies. Submitting tenders through online portals before deadlines.

Post-Tender Activities:

Tracking and monitoring the progress of submitted tenders. Maintaining organized records of all tender activities. Liaising with clients and stakeholders for clarifications and negotiations. Assisting with post-bid formalities and contract implementation.

Collaboration and Communication:

Working closely with internal teams, clients, and vendors. Communicating effectively to ensure smooth and efficient tender processes. Providing regular updates on tender status to relevant stakeholders.

Other Responsibilities:

Conducting feasibility studies and risk assessments. Preparing BOQs (Bill of Quantities) and cost estimates. Maintaining knowledge of industry best practices and regulations.
Skills and Qualifications:

Experience:

Proven experience in a tendering or procurement role, typically 1-3 years.

Knowledge:

Strong understanding of the tender process, related documentation, and industry regulations.

Skills:

Excellent communication, negotiation, and project management skills.

Technical Skills:

Proficient in Microsoft Office Suite, especially Word and Excel.

Personal Attributes:

Detail-oriented, organized, analytical, and results-driven.
Job Type: Full-time

Benefits:

Provident Fund
Work Location: In person