Job Description

The Admin will play a central role in ensuring smooth day-to-day functioning for Mulmul's head office and stores. This position requires someone dependable, proactive, and highly organised--capable of handling store repairs, vendor coordination, shoots, brand events, office upkeep, and general administrative tasks with efficiency.

The role supports multiple teams, so a strong sense of ownership and multitasking ability is essential.

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Key Responsibilities

1. Office Administration

Oversee daily office operations, housekeeping, utilities, and general upkeep.

Manage stationery, pantry supplies, office consumables, and ensure timely replenishment.

Coordinate with service providers for office equipment maintenance (AC, printers, IT devices, etc.).

Handle office inventory, asset tracking, and documentation.

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2. Store Repair & Maintenance

Act as the first point of coordination for repair and maintenance requests from all Mulmul stores.

Arrange electricians, carpenters, painters, and maintenance vendors as and when required.

Track completion timelines and ensure quality workmanship.

Maintain a log of store maintenance tickets and monthly repair reports.

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3. Vendor & Liaison Management

Maintain strong relationships with local authorities, building management, utility providers, and vendors.

Obtain necessary approvals, documentation, and permissions (mall coordination, signage approvals, event permissions, etc.).

Ensure timely payments, rate negotiations, and contract renewals with vendors.

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4. Shoot Logistics & Coordination

Support the creative, marketing, and production teams during shoots.

Arrange logistics such as location permissions, transport, materials pickup/drop, and on-ground setup.

Coordinate with photographers, stylists, and production staff for smooth execution.

Ensure all items are returned safely to inventory post-shoot.

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5. Event & Activation Support

Assist in planning and coordinating brand events, pop-ups, exhibitions, and internal company functions.

Handle setup, vendor coordination, manpower arrangements, and last-mile logistics.

Oversee on-ground execution to ensure events run smoothly.

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6. Purchase & Coordination

Manage sourcing of materials for stores, office, events, and shoots.

Compare vendor quotations and ensure cost-effective purchases.

Maintain purchase records and follow internal documentation processes.

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7. Administrative Reporting

Maintain trackers for:

Store repair & maintenance

Vendor contacts

Asset and inventory movement

Shoot logistics

Event budgets

Job Type: Full-time

Pay: ?40,000.00 - ?50,000.00 per month

Work Location: In person