Job Description

Brief about Shiv Shakti Process Equipments Pvt. Ltd.Incepted in the year 1979, Shiv Shakti has been at the forefront of manufacturing & exporting of Process Equipments, engineering system for Pharmaceutical, Bulk Drugs, chemical, & allied industries. Apart from manufacturing, the group is also involved in sourcing, inspection and supply of a variety of process equipments for Pharmaceutical, Bulk Drugs, Chemicals Agro chemical, & allied industries to meet the specific requirements of customers. Our Quality systems are ISO 9001:2008 certified & equipment .Product LineOur range comprises ofCentrifuge Machines like Bag Lifting Centrifuge, Pharma peeler Centrifuge, Bottom Discharge Centrifuge and Fully Opening Outer body Centrifuge MachinesDrying System like Fluid Bed Dryers, Tray Dryers, Vacuum Tray Dryers, Double cone vacuum Dryers, Nauta/ Conical Vacuum Dryer, Rotary vacuum dryers,Tablet/ Granulation line equipments like RMG, Multi mill, Sifter, Octagonal Blender, Double Cone Blender, Asymmetrical Cone Blender, Mass Mixer & Coating PanLiquid, Ointment & Cream Sections like Filter Press - Zero Hold Up, Colloid Mill Planetary Mixer/ Emulsifier, Automatic Ointment/ Cream / Lotion production Plant, Liquid / Oral manufacturing PlantCustomized Equipments like Reaction Vessel, Heat Exchangers, Storage Tanks Etc Shiv Shakti Process Equipment P. Limited is headquartered in Mumbai, India with our Three manufacturing Units located in Tarapur Industrial Area, Maharashtra, around 90 km from Mumbai Port, India Our Head office is Located in Rammandir , Mumbai

Job Purpose

Monitors and procures needed supplies for office, reception, mailroom, and kitchen. Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

1)

General Administration:

Responsible for providing Administrative & Facility related assistance to employees oversee the working of all technical equipment's such as AC, UPS, Fire Alarm System, CCTV, Attendance System, EPBAX system also monitor & ensure efficient rendering of essential services on day-to-day basis.

2)

AMC's /Vendor Management /Repair & Maintenance:

Maintain and tracking AMC vendors

.

Make preventive maintenance schedule by appointing & liasioning with vendors & service providers for Air conditioners, EPABX Board. Tea/ Coffee vending machine, Fax, Xerox machines, fire extinguishers, cctv cameras, etc. at corporate and branch level and follow up with Vendor for renewal of AMCs at corporate and branch, also Manage all carpentry, electrical & plumbing issues for repair & maintenance of office equipment & branch / Guest house assets with record book.

3)

Cost saving: Work

on cost saving aspects, purchases of Consumables & ensuring that the cost is within budget in the office area.

4)

Courier & Dispatches: Dealing

with courier companies for reception and shipments of parcels. Tracking transport dispatches and deliveries.

5)

E- Mailing / correspondence:

To Browse daily email and correspond with Review of pending matters received through emails /returned documents.

6)

Electricity:

Check the daily reading of Electricity, Chiller & Diesel Generator and tally bill every month with tracking details and processing bills for payments

7)

Events :

Toengage self in selection & distribution of Diwali Gifts. (occasionally) Handling & managing offices Picnics, Functions, Office Pooja and other important events as per the managements.

8)

Filing & Record management:

To maintain all admin related MIS & file all correspondence & also maintain records ensure records availability of rent/lease agreements on a centralized level at any given time.

9)

Housekeeping:

Handling & Managing Housekeeping & pantry area, Develop a system/tracker to monitor the hygiene & cleanliness of the facility, also keeping track on staff leave for smooth operation with complete Responsibility

.

Groom Housekeeping staff & ensure to have daily briefing & debriefing with them on all the challenges.

10)

Interaction with Govt's Bodies & Renewals :

To take responsibility of renewal of various company licenses like Shops & Establishments Act RTO ,electrical , fire & company lease agreement records for yearly renewal etc.

11)

Purchase /Stationery Management :

To supervise the purchase of office supplies like office stationary, uniform, office provisions, ID cards, visiting cards etc in coordination with HR/admin in charge & maintain the inventory & monitoring the use of office stationery & all company assets.

12)

Payments:

To scrutinize & approve all the admin related costs on a daily basis. Minimize costs on courier, telephone, stationery, photocopy, provisions, food etc by Checking of bills, expense statement and vouchers before release of payment & follow till release from accounts.

Advances and Loans - Check the Advances and Loans are settled every month with proper Supporting and approvals

13)

Pest controls :

Handling Pest Control maintenance services& Monitor prevention of pest & rodent as required.

14)

Repair & Maintenance:

Manage all plumbing/carpentry issues & other repair & maintenance electrical activities& office equipment.

15)

Safety

Implementation and distributions of safety dossiers like uniforms, shoes, hand gloves, helmets etc. and ensure that all the activities are carried out efficiently and strive to minimize complaints. Safety check on operation machines and fire extinguisher and exit corridors.

16)

Security Services:

check on security, check incoming & outgoing register and monitor CCTV.

17)

Workspace Management

Space planning, allocation, optimization and forecasting for new joined and follow up for appointment letter through HR department, arrange welcome kits, and allocate sitting space, coordinate in completing joining formalities also frame. Policies and implement.

18)

Grievances:

attend grievances of the workers, try resolving and bringing them to management notice & keep record in individual personal file.

Education :

Any Graduate -Bcom/ BA/BSC

Experience

3 to 5 years' experience in factory Admin, preferably from Engineering Company

Job Type: Full-time

Pay: ?15,000.00 - ?20,000.00 per month

Benefits:

Leave encashment
Schedule:

Morning shift
Supplemental Pay:

Performance bonus
Work Location: In person

Expected Start Date: 01/06/2025