Job Description

Role Context:

The Admin Assistant supports the overall upkeep, maintenance, and operations of the office

premises and assets. This role includes supervision of repairs, pantry services, transport-related

duties, and vendor management.

Key Responsibilities :

a) Coordinate office maintenance including electrical, sanitary, carpentry, and other general upkeep.

b) Oversee office beautification including gardening and cleanliness.

c) Guesthouse maintenance and upkeep including billing and record keeping.

d) Pantry inventory control, services, and issue.

e) Supervise duties of attendants and external delivery work.

f) Vendor coordination for stationery, services, and equipment maintenance.

Project Planning & Management:

1. AMC coordination and service for Photocopier (Pioneer), Fax, EPABX, A/C, Inverter, etc.

2. Supervise maintenance of Water Dispenser, RO system, room heaters, and conferencing phones.

3. Flight and train ticket booking; online and through agents.

4. IRCT account handling for travel arrangements.

5. Maintain office aesthetics and functional working environment.

Fund & Financial Management:

A) Maintain stock registers for publications and pantry.

b) Monitor office inventory and procurement needs.

Donor& Co-ordination:

1) Not directly applicable - support may be required during donor visits for hospitality and logistics.

External Communication/ Co-ordination:

a) Coordinate with travel agents for ticket bookings.

b) Communicate with vendors for procurement and servicing.

c) Supervise delivery staff for document handling and external errands.

d) Coordinate with admin manager for office infrastructure requirements.

e) Coordinate with travel agents for ticket bookings.

Any other responsibilities :

a) Allocation of duties to attendants and monitoring output.

b) Maintenance and statutory compliance of office vehicles.

c) Support during events, workshops, and internal meetings.

Job Type: Full-time

Pay: ?19,000.00 - ?35,000.00 per month

Benefits:

Health insurance Life insurance Paid time off Provident Fund
Work Location: In person

Application Deadline: 20/01/2026