Job Description

Job Requirements

Act as point of contact for assigned executives and internal/external clients Coordinate complex scheduling and extensive calendar management: Undertaking the tasks of calendar management, from scheduling meetings (Internal and External), managing conflicts and rescheduling meetings, routing correspondence messages etc. Meeting scheduling - Ensure 'needed' participants have committed and attend - validate Quorum. Manage all changes ahead of time and pass timely updates Handling requests and queries accordingly, keeping check on actions and communicating back with stakeholders Travel Arrangements - Work with appropriate teams to line up the booking details, accompanying travel documents/ papers and other relevant information Event Logistics / Off Site Coordination - Work with stakeholders to share insights and coordinate all off-sites at organizational scale. Compute and verify data, expenses or payments - Keep a check on spend and share insights on optimizing and improving practices. Further assist in filing expenses for sales team members. Data Analytics - Support organizational efforts on data mining, analysis and report out

Work Experience

Proven experience as an executive supporting the senior staff Anticipating needs and taking ownership of Planning and Execution Full comprehension understanding of the role detailing Execution Excellence & Accountability Outstanding organizational skills and Exemplary planning and time management skills Excellent communication skills with ability to multitask and prioritize daily workload Ability to work in a matrixed team environment, with added flexibility to work at all levels at Quest to get the job done Excellent knowledge of MS Office - Outlook, Word and Excel in particular * Maintain confidentiality and know how to share limited information as needed to get the communication