Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Position Title:

Planning & Documentation Specialist

Department:

[Operations/Project Management/Asset Management]

Reports To:

[Senior Manager/Director]

Position Overview:

Responsible for developing, maintaining, and coordinating comprehensive planning processes and documentation systems to support organizational objectives. This role ensures accurate project planning, regulatory compliance, and knowledge management across multiple initiatives.

Key Responsibilities:

Planning Functions:

Develop detailed project plans, timelines, and resource allocation strategies for assigned initiatives



Coordinate cross-functional planning activities and facilitate stakeholder alignment



Monitor project progress against established milestones and identify potential risks or delays



Prepare feasibility studies and impact assessments for proposed developments or changes



Support budgeting and forecasting processes with data-driven planning insights

Documentation Management:

Create and maintain comprehensive project documentation, including specifications, procedures, and compliance records



Establish documentation standards and templates to ensure consistency across teams



Manage document version control and ensure accessibility for relevant stakeholders



Prepare reports, presentations, and executive summaries for leadership review



Maintain regulatory filing requirements and ensure adherence to industry standards

Process Improvement:

Analyze existing planning and documentation workflows to identify efficiency opportunities



Implement best practices for project management methodologies



Collaborate with IT teams to optimize digital documentation systems



Train team members on planning tools and documentation protocols

Required Qualifications:

Bachelor's degree in Business Administration, Project Management, or related field



3-5 years experience in planning, project coordination, or documentation management



Proficiency in project management software (Microsoft Project, Smartsheet, etc.)



Strong analytical and organizational skills with attention to detail



Excellent written and verbal communication abilities



Experience with regulatory compliance and documentation standards

Preferred Qualifications:

Project Management Professional (PMP) certification



Experience in real estate, construction, or facilities management



Advanced Excel skills and database management experience



Familiarity with document management systems and workflow automation



If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.