Job Description

The Society Manager will be responsible for the overall administration, maintenance, and smooth functioning of the co-housing society. This includes overseeing staff, ensuring compliance with legal and financial obligations, managing vendors, addressing residents' concerns, and maintaining society infrastructure.

Key Responsibilities:

Administrative Duties:

Maintain and update all society records and documents (ownership records, meeting minutes, contracts, etc.) Schedule and coordinate society meetings (AGMs, SGMs), and prepare agendas and MOMs Communicate important notices, circulars, and updates to residents

Staff and Vendor Management:

Supervise daily tasks of housekeeping, security, gardeners, electricians, and maintenance staff Manage vendor contracts and monitor the quality of services (lift, CCTV, garbage disposal, etc.) Recruit, train, and monitor new staff as required

Finance & Accounting:

Work with the accountant to ensure timely billing and collection of maintenance charges Track outstanding dues and send reminders for non-payment Assist in preparation of annual budgets, expense monitoring, and audit coordination

Facility & Infrastructure Management:

Oversee maintenance and cleanliness of all common areas, amenities, and equipment Ensure timely servicing of lifts, generators, water pumps, and other machinery Monitor utility usage and address issues related to water supply, electricity, and drainage

Legal & Compliance:

Ensure the society complies with local municipal laws and housing society bye-laws Handle RERA, registrar of societies, and legal documentation as needed Maintain insurance for the society building and staff

Resident Engagement & Grievance Handling:

Address and resolve resident complaints and queries efficiently Act as a bridge between the management committee and society members Foster community participation in events, meetings, and decision-making

Requirements:

Minimum 3-5 years of experience in society management or property management Graduate in any discipline; preference to candidates with facility management certification Strong communication, coordination, and people management skills Familiarity with housing society laws and maintenance software (e.g., MyGate, ApnaComplex, etc.) Basic accounting and record-keeping knowledge
Job Type: Full-time

Pay: ₹20,000.00 - ₹80,000.00 per month

Ability to commute/relocate:

Wakad, Pune, Maharashtra: Reliably commute or planning to relocate before starting work (Preferred)
Experience:

Property maintenance: 3 years (Preferred)
Work Location: In person