Job Description

Apply and organize gate passes for company employees and equipment as per client requirements. Coordinate with client security and administration teams to ensure timely entry of personnel and machinery. Handle equipment entry processes by preparing and submitting all necessary documentation. Organize and manage gate passes for employees working at client sites. Coordinate and supervise crane operators, man lift staff, and helpers deployed at the site. Monitor manpower attendance, work allocation, and task completion daily. Handle machinery maintenance issues by coordinating with local technicians to minimize downtime. Maintain records of equipment movement and ensure compliance with client site protocols. Collect vehicle logbooks, get them physically certified, and send them to the head office for billing. Update client e-logsheet portals accurately based on physical logbook entries. Act as the main point of contact between internal billing teams and client billing staff for the timely submission, approval, and clarification of bills. Submit bills to clients on time and follow up for approvals and payments. Recruit local operators and helpers as needed based on site requirements. Maintain strict attendance records and ensure compliance with the manpower deployment. Resolve employee-related issues efficiently to avoid disruptions in operations. Negotiate and take prompt action with client staff to resolve site-level conflicts or issues that could lead to delays or losses. Maintain continuous follow-up with client teams to obtain necessary approvals and certifications for billing and operations. Ensure timely submission of compliance documents like attendance, logbooks, and HR certifications to the head office HR team. Communicate professionally through email and be capable of using client/internal software systems or portals. Be willing to travel to different work sites as per operational requirements. Coordinate closely with the reporting manager to ensure all assigned tasks are completed efficiently and on time.


Candidate

must have prior experience in site supervision

within the

logistics or heavy equipment operations department

, particularly handling

cranes and manlifts

. Example: Preference will be given to candidates who have worked in

reputed industrial companies like

L&T, RIL, RINL, Ashok Leyland, HPCL

, or similar organizations known for structured operations and safety standards.

Requirements

Education:

Graduate in any discipline (Bachelor's degree preferred).

Experience:

Minimum 2 years of relevant experience in operations or site coordination, preferably in the transport or construction industry.

Skills:

+ Good computer knowledge (MS Office, email, reports). + Strong organizational and communication skills.
+ Basic knowledge of billing and documentation processes.
+ Must know the local language and Hindi.

Additional Requirements:

Willingness to travel to various client sites. A strong understanding of the transport or heavy equipment industry is a plus. cranes, trailers, and manlifts.

Benefits

Benefits:

Health insurance Leave encashment Provident Fund


Post Graduate