Job Description

Position Description
Business Division:
Fine Chemicals - AgChem
Department:
Admin and Security
Location:
Jambusar
Position Title:
Support Representative
Admin & Security
Level:
Junior Management
Reporting To:
Lead Admin & Security
Position Purpose
The Lead Admin & Security is responsible for managing site-specific administration services like site facilities, transport, security, food etc. and driving day-to-day local level liaisoning activities.
Strategic Responsibilities
.
Operational Responsibilities

• Assist Lead Admin in managing administration of employee services at sites
• Assist Lead Admin in managing all security at the site
• Ensure proper upkeep & housekeeping of premises / roads, toilet blocks etc.
• Support the Lead Admin in local site-level liaisoning activities
• Ensure the cleanliness of Gardens/Lawns as per guidance of management
• Ensure legal compliance & implement various suggestion received for improvement of canteen services
• Assist Lead Admin for functioning of canteen committee
• Ensure hygienic condition and food quality in canteen

Financial Responsibilities

• Drive cost effective operations in transport / travel management and hotel bookings for guests
• Ensure training of pantry and guests house care takers to offer services similar to luxury ends
• Ensure optimum utilization of guest house to recover operational cost
• To ensure that all operations are pertained in a cost effective manner
• To ensure that budget allocation is adhered
• Assist Lead Admin in preparing budgets for Admin Deptt. and ensure adherence to budgets

People Responsibilities

• Ensure high productivity at the workplace
• Identify training needs for admin staff and facilitate the same in planned way
• Liaise with functional heads at site to for building requisite skills & competencies through systematic training & skill-upgradation initiatives for the team
• Inspire & motivate employees through demonstrated commitment to PI's values, vision & mission and active participation in various team engagement activities

Education Qualification
Bachelor's degree / PG in Management
Work Experience
8-10 years of experience in facility administration of manufacturing setup
Industry to be Hired from
Any continuous process industry, preferably Chemical, Pharma etc
Functional Competencies

• Facility administration
• Ability to discharge day to day various administrative jobs
• Ability to understand and making arrangement of various kinds of administrative requirements / issues

Interaction Complexity and Team Work
Interaction
Frequency
Purpose of Interaction
Internal:
Site Head, All Leads under Site
As required
Understanding functional requirements
Discuss Admin requirements and roadmap for the department
External:
External Recruitment Agencies, Other labor organizations, service providers
As required for the business
Discuss administration / security related requirements